MINUTES OF MEETING POINCIANA WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Poinciana West Community Development District was held Wednesday, December 13, 2017 at 11:30 a.m. in the Starlite Ballroom, located at 384 Village Drive, Poinciana, Florida.
Present and constituting a quorum were:

Charles Case Sidney Rosenberg Shirley Bzdewka

Also present were:
Robert Koncar Michael Eckert Michael Dell'Isola Residents

Chairman Assistant Secretary Assistant Secretary

District Manager District Counsel District Engineer

The following is a summary of the discussions and actions taken at the December 13, 2017 Meeting of the Board of Supervisors of the Poinciana West Community Development District

FIRST ORDER OF BUSINESS	Call to Order and Roll Call
Mr. Case called the meeting to order and called the roll. A quorum was established.

SECOND ORDER OF BUSINESS	Pledge of Allegiance
The Pledge of Allegiance was previously recited.

THIRD ORDER OF BUSINESS	Audience Comments
Hearing no comments from the audience, the next order of business followed.

FOURTH ORDER OF BUSINESS	Approval of the October 18, 2017 Meeting
Minutes

December 13, 2017	Poinciana West CDD

Mr. Case stated each Board member received a copy of the minutes of the October 18, 2017 meeting and requested any additions, corrections or deletions.
There not being any,

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor the minutes of the October 18, 2017 meeting were approved.

FIFTH ORDER OF BUSINESS		Consideration of Amendment to Agreement with Floralawn, Inc. Regarding Revised Maintenance Scope
Mr. Eckert commented the pricing is the same as last year. This is an amendment to an
existing agreement.

On MOTION by Mr. Rosenberg seconded by Ms. Bzdewka with all in favor the Amendment to Agreement with Floralawn, Inc. Regarding Revised Maintenance Scope was approved.

SIXTH ORDER OF BUSINESS	Consideration of District Management
Agreement with Governmental Management Services-Central Florida, LLC
Mr. Eckert addressed two items that are not in the agreement. The Website
Administration in the amount of $1,500 per year and the Dissemination Agent Services in the amount of $5,000 per year. Both fees were consistent with the proposal. The Addenda will be brought back in the next meeting for ratification.

On MOTION by Mr. Rosenberg seconded by Ms. Bzdewka with all in favor the District Manager's Agreement with Governmental Management Services-Central Florida, LLC was approved.

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor the Addenda for the Website Administration in the amount of $1,500 per year and the Dissemination of Agent Services in the amount of $5,000 per year with Governmental Management Services-Central Florida, LLC was approved.

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December 13, 2017	Poinciana West CDD

SEVENTH ORDER OF BUSINESS	Consideration of Resolution 2018-06,
Removing and Appointment of Officers of the District

On MOTION by Mr. Rosenberg seconded by Ms. Bzdewka with all in favor Resolution 2018-06, Removing and Appointment of Officers ofthe District was adopted.

EIGHTH ORDER OF BUSINESS	District Manager's Report
A.	Presentation of Financial Statements
The Financial Report and Check Register for the period ending October 31, 2017 were
presented.
There being no questions, the next item followed.
B.	Appointment of an Audit Committee and Scheduling of Initial Audit Committee Meeting

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor the Appointment of the current Board Members as the Audit Committee was approved.

Mr. Eckert recommended setting two Audit Committee Meetings, one on December 18, 2017 based on the availability of the room and Notice being submitted; and another on January 3, 2018.

On MOTION by Mr. Rosenberg seconded by Ms. Bzdewka with all in favor the two Audit Committee Meetings On December 18, 2017 and January 3, 2018 at 11:00 a.m. were approved.

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor Amending the Time for the Audit Committee Meeting on January 3, 2018 to 11:30 a.m. was approved.

NINTH ORDER OF BUSINESS	Staff Reports
A.	Attorney
•	Mr. Eckert reported he has been working with the incoming and existing
Managers to allow a smooth transition. The official transition is scheduled for January 25, 2017.

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December 13, 2017	Poinciana West CDD

•	Inframark will be preparing the agenda package for the January meeting.
•	Mr. Eckert will review the report provided by Mr. Koncar to indicate how the services will be prorated.
•	A quorum could not be obtained for December 18, 2017. Therefore, the Audit Committee Meeting will be held on January 3, 2018.
B.	Engineer
Mr. Dell'Isola reported he is working on obtaining an accurate list of the Ponds the CDD
is maintaining.
C.	Field Manager
•	Field Reports were included in the agenda packages.

TENTH ORDER OF BUSINESS	Supervisor Comments
There not being any, the next order ofbusiness followed.

ELEVENTH  ORDER OF BUSINESS	Audience Comments
•	A Resident presented a question regarding Floralawn running over his sprinkler heads.
He wished to know who is responsible for the fee of replacing them. Ms. Bzdewka responded to his question by stating it is in the contract that Floralawn is responsible for them.

TWELFTH ORDER OF BUSINESS
There being no further business,

Adjournment

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor the meeting was adjourned at approximately 12:00 p.m.

Assistant Secretary

Charles W. Case, III Chairman

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