Poinciana West Community Development District

Agenda Package May 16, 2018

AGENDA

Poinciana West
Community Development District
135 W. Central Blvd., Suite 320, Orlando, Florida 32801
Phone: 407-841-5524- Fax: 407-839-1526

May 9, 2018

Board of Supervisors Poinciana West Community Development District

Dear Board Members:

The Board of Supervisors of Poinciana West Community Development District will meet Wednesday, April 18, 2018 at 12:00 PM at the Starlight Ballroom, 384 Village Drive, Poinciana, Florida. PLEASE NOTE THE TIME OF THE MEETING. Following is the advance agenda for the meeting:

Roll Call
Pledge of Allegiance
Public Comment Period
Approval of Minutes of the March 21, 2018 and April 18, 2018 Meetings
Consideration of Resolution 2018-08 Approving the Proposed Fiscal Year 2019 Budget and Setting a Public Hearing
Ratification of Amended Fiscal Year 2018 Meeting Schedule
Presentation of Proposed New Website Design
Staff Reports
Attorney
Litigation Update
Engineer
District Manager
Action Iterns List
Approval of Check Register
Balance Sheet and Income Statement
Consideration of Funding Request #1
Presentation of Number of Registered Voters - 2,178
Field Manager
Field Manager's Report
Consideration of Proposal for Stocking Fish in Ponds for Midge Control
Customer Complaint Log
Supervisor's Requests
Audience Comments
Other Business
Next Meeting Date - June 20, 2018@ 12:30 P.M.
Adjournment

The second order of business is the reciting of the Pledge of Allegiance.

The third order of business is the Public Comment Period where the public has an opportunity to be heard on propositions coming before the Board as reflected on the agenda, and any other items.

The fourth order of business is the approval of minutes from the March 2 1, 2018 and April 18, 2018 meetings. The minutes are enclosed for your review.

The fifth order of business is the consideration of Resolution 2018-08 approving the proposed Fiscal Year 2019 budget and setting a public hearing. Once approved, the budget will be transmitted to the governing authorities at least 60 days prior to the final hearing. A copy of the Resolution and proposed budget are enclosed for your review.

The sixth order of business is the consideration of amendment to the Fiscal Year 2018 meeting schedule. A copy of the revised schedule reflecting the new meeting time is enclosed for your review.

The seventh order of business is the presentation of the proposed new website design. District Staff will present the website on the projector and receive Board input. There is no back-up material.

The eighth order of business is Staff Reports. Section A is the Attorney's Report and an update on the litigation will be discussed under Sub-Section 1. Section C is the District Manager's Report. Sub­ Section 1 includes the Action Items list for your review. Sub-Section 2 includes the check register for approval and Sub-Section 3 includes the balance sheet and income statement for your review. Sub­ Section 4 is the consideration of Funding Request #1. A copy of the funding request is enclosed for your review. Sub-Section 5 is the presentation of the number of registered voters within the boundaries of the District. A copy of the letter from the Polk County Supervisor of Elections is enclosed for your review. Section D is the Field Manager's Report. Sub-Section 1 includes the report that will provide details of field issues going on in the community. Sub-Section 2 includes the proposal for stocking fish in the ponds for midge control. Sub-Section 3 includes the customer complaint log for review.

The balance of the agenda will be discussed at the meeting. In the meantime, if you have any questions, please contact me.

CC:		Michael Eckert, District Counsel Kathleen Leo, District Engineer Brian Smith, Field Manager Darrin Mossing, GMS

Enclosures

MINUTES

MINUTES OF MEETING POINCIANA WEST
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Poinciana West Community Development District was held on Wednesday, March 21, 2018 at 11:30 a.m. in the Starlite Ballroom, 384 Village Drive, Poinciana, Florida.

Present and constituting a quorum were:
Charles W. Case Leonard Vento Bill Brown Shirley Bzdewka
Also present were:
George Flint Michael Eckert Tony Call
Michael Dell'Isola Brian Smith Residents

Chairman Vice Chairman
Assistant Secretary Assistant Secretary

District Manager District Counsel District Engineer - GAI
District Engineer - Atkins Field Manager

The following is a summary of the discussions and actions taken at the March 21, 2018 Poinciana West Community Development District's Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Board Members introduced themselves and a quorum was established.

SECOND ORDER OF BUSNESS	Pledge of Allegiance
The Pledge of Allegiance was recited.

THIRD ORDER OF BUSINESS	Public Comment Period
There being none, the next item followed.

FOURTH ORDER OF BUSINESS	Organizational Matters - Added

March 21, 2018	Poinciana West CDD

Acceptance of Resignation of Sidney Rosenberg
On behalf ofthe Board, Mr. Case thanked Mr. Rosenberg for his service to the Board.

On MOTION by Mr. Brown, seconded by Ms. Bzdewka, with all in favor, Sidney Rosenberg's resignation, effective March 18, 2018, was accepted.

Discussion of Process to Fulfill Board Vacancy
Mr. Case proposed requesting resumes and forwarding them to the District Manager for review, prior to the next meeting. Mr. Flint stated that the deadline to provide resumes would be a week before the meeting, for inclusion in the agenda package. Ms. Bzdewka stated that an e­ blast would be sent. It was noted that a Board Member submitted a letter of intent to forfeit their seat if Poinciana and Poinciana West merged. Mr. Case requested that the letter of intent be rescinded as there was no immediate plan to merge.

FIFTH ORDER OF BUSINESS	Approval of Minutes of the January 17,
2018 Board of Supervisors Meeting, December 13, 2017 Joint Board of Supervisors Meeting and Acceptance of Minutes of the January 17, 2018 Audit Committee Meeting
Mr. Case presented the minutes of the January 17, 20 18 Board of Supervisors, December 13, 20 17 Joint Board of Supervisors and January 17, 2018 Audit Committee meetings. There were no corrections.
Mr. Vento stated that on Page 5 of the January minutes, under the Tenth Order of Business, a resident reported that Floralawn was throwing grass into their lanai and plant beds. After the last meeting, the resident confirmed that it was not the lake bank mowers, but the actual home lawn mowers. He asked if the minutes should be amended. Mr. Eckert advised that the minutes should reflect the actual discussion, but it was clarified in the minutes of this meeting.
Mr. Vento noted on the same page, Mr. Eckert was supposed to meet with the developer and District Engineer to discuss future changes in the pond. Mr. Eckert stated he would discuss this item later in the meeting.

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March 21, 2018	Poinciana West CDD

On MOTION by Ms. Bzdewka, seconded by Mr. Vento, with all in favor, the Minutes ofthe January 17, 2018 Board of Supervisors, December 13, 2017 Joint Board of Supervisors meetings were approved and the Minutes of the January 17, 2018 Audit Committee meeting were accepted, as presented.

SIXTH ORDER OF BUSINESS	Ratification of Agreement with Berger,
Toombs, Elam, Gaines & Frank to Provide Auditing Services for the Fiscal Year 2017
Mr. Flint presented the Agreement with Berger, Toombs, Elam, Gaines & Frank for Fiscal Year 2017 auditing services. He stated that the agreement was previously executed, so the audit could commence, due to the statutory timeframe to complete the audit and that the fees were consistent with their proposal.

[

On MOTION by Mr. Vento, seconded by Mr. Brown, with all in favor, the agreement with Berger, Toombs, Elam, Gaines & Frank to Provide Auditing Services for the Fiscal Year 2017 was ratified.

SEVENTH ORDER OF BUSINESS	Consideration	of  Engineering	Services
Agreement with GAi Consultants, Inc.
Mr. Eckert presented the GAI Consultants, Inc. Engineering Services Agreement. At a prior meeting, the Board ranked GAI as the number one qualified engineer and directed staff to negotiate the contract. He stated that they agreed to the form of the contract, which was approved by District Counsel. Mr. Eckert appreciated GAI using their 2017 rates, since the process was started at the end of2017 but not completed until 2018.

On MOTION by Mr. Vento, seconded by Mr. Brown, with all in favor, the GAi Consultants, Inc. Professional Engineering Services Agreement was approved.

EIGHTH ORDER OF BUSINESS
Attorney

Staff Reports

Pond Conveyances and Maintenance Update (Added to the Agenda)

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March 21, 2018	Poinciana West CDD

Mr. Eckert stated that he met with the District Engineer and AV Homes on the remaining pond conveyances and that there were cleanup items to ensure that the boundaries matched the plat. He stated that Quit Claim Deeds were needed for eight or nine ponds that would be provided at the April meeting and that Ponds #19A and #19B must be conveyed to the District. He stated the developer was compiling the as-builts, title work and preparing the deeds for the Board to consider. He stated that previously, the Board agreed to accept the ponds by resolution in 2015 and that the current maintenance contracts were consistent with the CDD ownership.
Mr. Case asked if the ponds were inspected prior to acceptance. Mr. Dell'Isola inspected ponds that the developer wanted to transfer two months ago; however, it may be in the best interest to have GAI perform the final inspection, as GAI must issue the formal letter. Ms. Bzdewka asked if the new ponds had fish and plants, so there were no midge problems. Mr. Dell'Isola believed that there were carp stocked in some ponds. Mr. Case noted that Drew Malcavek, a resident, em.ailed the Board regarding midges on Pond H. Mr. Dell'Isola stated that an Entomologist from. the University of Florida noted 1,500 different species of midges. Mr. Vento recalled that two meetings ago the Entomologist was supposed to attend a meeting. Mr. Dell'Isola stated that the Entomologist was out of the country and May was the opportune time to attend the meeting.
After further discussion, Mr. Flint would provide a proposal for fish stocking and Clarke using a biological treatment at the April meeting.
..•	Authority to Extend Amenity Inspection Period (Added to the Agenda)
Mr. Case reported that the Poinciana CDD Board approved a 30-day extension of the District's inspection period under the Asset Sale and Purchase Agreement, which would have expired on April 6th•
Status of Inframark Reconciliation (Added to the Agenda)
Mr. Eckert sent an email to the Board addressing the lnframark adjustments. He stated that the District did not pay the January invoice, and based on the calculations, and negotiated credits, Inframark expected a payment of $1,624.26, taking into account various credits. Mr. Eckert stated would submit the invoice in April and recommended it was not worth spending additional legal fees.
i.	Litigation Update

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March 21, 2018	Poinciana West CDD

Mr. Eckert reported that the class action is still pending which prevents the District from selling bonds, but the plaintiffs in the class action have not prevailed on many of the issues that they used to criticize this Board in prior meetings. Specifically, the plaintiffs argued that the amenities were common areas that the developer had to give to the HOA for free. The Court rejected that argument. The plaintiffs argued that the developer was prohibited by law from operating for-profit amenities in a community with an HOA. That too was rejected by the trial court. The plaintiffs also argued that the amenities were not "commercial property" because the law is clear that commercial property is not subject to the HOA law. This too was rejected by the trial court. The class action is still pending, but many of the arguments appear to have been disproven.
Mr. Brown asked what would happen if the court ruled in the CDD's favor and there was no second appeal. Mr. Eckert noted that there would be no second appeal and the District could go to the bond market, provided that the bonds could be marketed with the remnants ofthe Class Action Lawsuit.
Engineer
Mr. Dell'Isola announced that this was his last meeting and that Atkins would serve until the end ofthe month and transfer documents electronically to GAL He stated that Atkins would work with GAI if additional information was necessary and that the transition was scheduled to be completed by the end ofthe month.
i.	Presentation of Annual Stormwater Management System
Mr. Dell'Isola presented the Stormwater Management System Annual Inspection Report. He stated that there were a few new issues, which GMS was working on and preparing a plan. The following issues were noted:
Eroded  mitered  end sections.	Poinciana CDD had the  same issue.	Staff was
working on practical solutions.
Unsteady or broken skimmers. A skimmer and mitered end section on Pond 20, must be repaired in the next few months.
Fences. Fences installed on the downstream side of the overflow device and on the top of a weir on Pond 18 should be removed. They serve no purpose and could block the flow of water.
Dryponds. Soggier this year, versus last year.
Mr. Dell'Isola recommended that the Field Manager observe the dry ponds after a sizable rain event, to observe the time it takes for it to get back down to a soggy bottom because if it did

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March 21, 2018	Poinciana West CDD

not occur in the appropriate amount of time, there was a bigger issue.	He stated that a few homeowners informed the inspector that their dry pond was soggy and there were issues.
Mr. Brown asked why the bleed down device could not be located in Pond 1. Mr. Dell'Isola explained that devices could not be found in ponds below the water level, but it appeared to be connected. Mr. Brown voiced concern that minor issues could become major if they were not addressed. Mr. Dell'Isola explained that many items were not repaired from the last report. He stated that Mr. Smith and Ms. Leo had a priority list for both CDDs and that he noted no high-risk items. Mr. Brown expressed wanted the Board to be accountable for completing all items.
District Manager
Approval of Check Register
Mr. Flint presented the Check Register from December 22, 2017 through February 28, 2018, for the General Fund and payroll, in the amount of $1,054,890.31. There was a check for
$1 million to move debt service assessment revenue to the Trustee and additional advertising costs. The detail was behind the Check Register.

On MOTION by Mr. Vento, seconded by Ms. Bzdewka, with all in favor, the Check Register for December 22, 2017 through February 28, 2018 was approved.

Balance Sheet and Income Statement
Mr. Flint presented the Unaudited Financial Statements through February 28, 2018.

On MOTION by Ms. Bzdewka, seconded by Mr. Brown, with all in favor, the February Financial Statements were approved.

Field Manager
Field Manager's Report
Mr. Smith presented the Field Manager's Report. He stated there were minor issues and that solutions for keeping the dry ponds aesthetically pleasing would be provided. He stated that more mulch must be placed around tree rings. He stated that the aquatic contractor was performing well and that there was some suspended algae which is common.

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March 21, 2018	Poinciana West CDD

Mr. Vento asked on Page 6, ifthe pond treatments were for one month or varied based on what was being treated. Mr. Smith indicated that it varied on the amount ofactivity. He stated a pond with heavy algae growth would be treated once a month and that Clarke and American Ecosystems were onsite once a month. Mr. Vento asked ifit was possible to indicate in the report how many times the pond was treated for a specific item. Mr. Smith stated he would include it.
Mr. Case stated that Dick Rogers, a resident, 228 San Vicente Lane, complained about people accessing his property to get to Pond #8. Mr. Eckert suggested looking at the plat to find the access easement for the pond. Mr. Flint stated he would handle.
Priority Stormwater System Repairs
Mr. Smith noted minor repairs, such as repairing the skimmers and removing debris from the top ofthe grates and a couple ofmitered end sections. He stated that as a test, Mr. Smith and Ms. Leo would remove the collar from one pipe, break up the concrete, place cloth and rip rap around the pipe to stabilize it.
Mr. Case asked ifthere was a priority list. Mr. Smith stated that he and Ms. Leo prepared a list of items that would be listed by priority. He stated that nine ponds were a priority, four were dry ponds.
Mr. Case announced that he was leaving the meeting, due to a prior commitment and Mr.
Vento continued running the meeting.
Mr. Case left the meeting
Mr. Smith indicated that the cost for the priority repairs was $4,122, and requested authorization to spend a not-to-exceed amount of$5,000. Mr. Vento asked who would provide the labor and supplies and Mr. Smith stated that GMS would provide the labor and the District would purchase the supplies and materials. Mr. Vento asked if Floralawn could take responsibility for damage from lawn mowers. Mr. Eckert stated that a vendor should be contacted any time there was damage to District property. Mr. Flint pointed out that many skimmers were damaged a year ago and unless it was documented in the last three reports, it was hard to prove, but ifstaff was aware ofit, it would be addressed. Mr. Vento wanted to address damage by mowers. Mr. Smith stated that it was hard to tell ifdamage was caused by a lawn mower.

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March 21, 2018	Poinciana West CDD

On MOTION by Mr. Brown, seconded by Ms. Bzdewka, with all in favor, authorizing a not-to-exceed amount of$5,000 for completing repairs that were a priority, was approved.

Customer Complaint Log
Mr. Smith presented the Customer Complaint Log.
Clarke Environmental Aquatic Treatment Report
Mr. Smith presented the Clarke Environmental Aquatic Treatment Report.
Clarke Environmental Midge Treatment Report
Mr. Smith presented the Clarke Environmental Midge Treatment Report.

NINTH ORDER OF BUSINESS	Supervisor's Request
There being none, the next item followed.

TENTH ORDER OF BUSINESS	Audience Comments
Mr. Benninghoff, a resident, 831 Bella Viana Road, asked what items were still pending in the class action suit. Mr. Eckert stated that some ofthe claims with the developer were still pending and that it was unclear what causes of actions were dismissed. He stated that the District was not a party to the class action suit, but it was an impediment to the District's issuance ofbonds. Mr. Benninghoff asked if the interest rate was a benefit to residents. Mr. Eckert stated that the interest rate makes a difference on whether or not the deal goes through at all. Mr. Brown believed that it impacted the amount ofmoney AV Homes received from the District. Mr. Benninghoff asked if Berger Toombs was a CPA firm that provided audited statements. Mr. Flint stated that Berger Toombs submitted audited statements each year.

ELEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

TWELFTH ORDER OF BUSINESS	Next Meeting Date - April 18, 2018
Mr. Vento announced that the next meeting was April 18, 2018 at 11:00 a.m. The Poinciana West CDD meeting would be held first, followed by the Poinciana CDD meeting. Mr. Flint would schedule more time in between meetings.

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March 21, 2018	Poinciana West CDD

THIRTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Brown, seconded by Ms. Bzdewka, with all in favor, the meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

9

MINUTES OF MEETING POINCIANA WEST
COMMUNITY DEVELOPMENT DISTRICT

.

The regular meeting of the Board of Supervisors of the Poinciana West Community Development District was held on Wednesday, April 18, 2018 at 11:00 a.m. in the Starlite Ballroom, 384 Village Drive, Poinciana, Florida.

Present and constituting a quorum were:
Charles W. Case Leonard Vento Bill Brown Shirley Bzdewka Joe Gecewicz
Also present were:
George Flint Michael Eckert Kathy Leo Brian Smith Jill Burns Anthony Iorio
Pete Deglomine Residents

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager District Counsel District Engineer Field Manager GMS
Avatar Properties Clarke

The following is a summary of the discussions and actions taken at the April 18, 2018 Poinciana West Community Development District's Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Case called the meeting to order and all Board Members introduced themselves. A quorum was established.

SECOND ORDER OF BUSNESS	Pledge of Allegiance
The Pledge of Allegiance was recited.

TIDRD ORDER OF BUSINESS	Public Comment Period

April 18, 2018

There being none, the next item followed.

Poinciana West COD

FOURTH ORDER OF BUSINESS	Organizational Matters Review of Letters of Interest/Resumes
Mr. Case commented that five resumes were received for the vacant seat. Letters of interest were submitted by Mr. Mark Fertig, Mr. Joseph Gecewicz, Mr. Roy LaRue, Dr. Patrick Musto and Mr. Larry Fair. Mr. Fertig, Mr. Gecewicz and Dr. Musto addressed the Board and a question and answer session ensued.
Appointment of Individual to Fulfill the Board Vacancy with a Term Ending November 2018
Mr. Brown felt that Mr. Gecewicz would be an asset to the Board. Ms. Bzdewka, Mr.
Case and Mr. Vento agreed.
Mr. Eckert noted that the vacant seat was through November, 2018 and encouraged everyone who applied, to keep in mind that there were elections in November.

On MOTION by Mr. Brown, seconded by Ms. Bzdewka, with all in favor, Joe Gecewicz was appointed to fill the Board vacancy in Seat 2, with a term ending November 2018, was approved.

Administration of Oath of Office to Newly Appointed Board Member
Mr. Flint, a Notary ofthe State ofFlorida and duly authorized, administered the Oath of Offi ce to Mr. Gecewicz.
Mr. Case congratulated Mr. Gecewicz and welcomed him to the Board.
Mr. Flint explained the Sunshine and Public Records Laws and procedural matters. Mr. Eckert encouraged Mr. Gecewicz to not use texting for District business or posting on social media.
Consideration of Resolution 2018-07 Electing Assistant Secretary
Mr. Eckert stated that the resolution designates Mr. Gecewicz as an officer of the District. As Assistant Secretary, Mr. Gecewicz would be authorized to execute documents in the absence of the Chairman or Secretary.

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April 18, 2018	Poinciana West CDD

On MOTION by Ms. Bzdewka, seconded by Mr. Brown, with all in favor, Resolution 20 18-07, designating Joe Gecewicz as Assistant Secretary, was adopted.

FIFTH ORDER OF BUSINESS	Approval of Minutes of the March 21,
2018 Meeting
Mr. Case presented the minutes of the March 21, 2018 meeting. Mr. Vento provided corrections, which would be incorporated.
Mr. Flint requested tabling the minutes to the next meeting, due to District Counsel receiving the minutes late, to incorporate their comments.

Ms. Bzdewka MOVED to approve the Minutes of the March 21, 2018 Meeting, and Mr. Vento seconded the motion.

Mr. Eckert noted that the minutes were not a verbatim transcript and statements could be taken out of context. Mr. Case requested a redlined copy of the minutes with Mr. Eckert's changes. Mr. Eckert suggested deferring the minutes to the next meeting.

On MOTION by Ms. Bzdewka, seconded by Mr. Brown, with all in favor, the Minutes of the March 21, 2018 Meeting be deferred until the next meeting.

SIXTH ORDER OF BUSINESS	Presentation of Inframark Final Invoice
Mr. Flint presented the final invoice from Inframark. The District would receive a credit of $2,525; however, with the amount that the District owed and the credit, the District would owe $1,624.56.

I

On MOT1ON by Mr. Vento seconded by Ms. Bzdewka with all in favor, the lnframark final invoice, was approved.

SEVENTH ORDER OF BUSINESS

Ratification of Amendment to Fiscal Year 2018 Meeting Schedule

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April 18, 2018	Poinciana West CDD

Mr. Flint explained that the purpose of this item was to revise the annual meeting notice, to reflect that meetings would take place at 11:00 a.m. Discussion ensued regarding Supervisors attending by phone.

On MOTION by Ms. Bzdewka, seconded by Mr. Vento, with all in favor, the amendment to the Fiscal Year 2018 meeting schedule, was ratified.

EIGHTH ORDER OF BUSINESS	Consideration of Matters Related to Pond

Conveyances	and Responsibilities

Maintenance

Mr. Eckert presented a conveyance/maintenance chart that his office prepared, in consultation with the District Engineer, District Manager and the developer, to ensure that all of the ponds in Poinciana West were accounted for. The chart was based off of plat dedications, ownership by deeds and maintenance responsibilities and included the aquatic, landscape maintenance and midge treatment contracts. Ponds #19A and #19B are in the process of being conveyed to the District. Quit Claim Deeds from community associations and AV Homes for cleanup items, were provided to the Board. After acceptance, the Quit Claim Deeds would be recorded.

On MOTION by Mr. Brown, seconded by Mr. Vento, with all in favor, the three Quit Claim Deeds from the Solivita and Solivita West Community Associations and AV Homes for plat dedications, were approved.

Mr. Vento asked if the Quit Claim Deeds were for ponds that the District owned or were responsible for. Mr. Brown asked if there was a deed for the dry pond. Mr. Eckert stated that a Quit Claim Deed was being prepared, because the plat did not match the meets and bounds.

NINTH ORDER OF BUSINESS	Discussion of Boating in District Ponds
Mr. Case presented a memo prepared by District Counsel with the pros and cons of allowing boating in District ponds. Discussion ensued.

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April 18, 2018	Poinciana West CDD

Mr. Vento wanted to restrict boating, due to a concern about non-residents using boats in District ponds if boating was permitted. Ms. Bzdewka agreed, as the liability outweighed enjoyment. Mr. Case favored leaving the rules as stated. Mr. Brown agreed, due to all of the disadvantages. Mr. Case noted that Polk Lake allowed boating.

TENTH ORDER OF BUSINESS
Attorney
Litigation Update

Staff Reports

Mr. Eckert stated he was planning to ask the Poinciana CDD Board to grant staff the ability to approve extensions of the inspection period under the Purchase and Sale Agreement with AV Homes.
Mr. Eckert reported at the last meeting, that the Florida Supreme Court dismissed the appeals of residents on the validation case. Dr. Kessler filed a motion for reconsideration, which was denied. A hearing was scheduled for Monday with the trial court on the second validation case, anticipating that they would be able to get a date for the Notice and Order to Show Cause Hearing, which was expected during the summer.
Engineer
Ms. Leo reported that GAI received all files from Atkins and maps were prepared, showing overall pond responsibilities, control structure maintenance and conservation area ownership and maintenance responsibilities.
Presentation of Priority List for Stormwater System Repairs
Ms. Leo presented the Priority List for the stormwater system repairs, which was prepared by Atkins from the Stormwater Management System Annual Inspection Report. She has been working with Mr. Smith on separating each item into priorities. Mr. Smith provided a proposal to start Phase 1 of the repairs. Mr. Flint recalled that the Board approved a not-to­ exceed $5,000 to proceed with issues identified in the report.
Mr. Case asked if Mr. Smith would monitor the water flow in Ponds 3, 4, 5 and 6 during significant rain events, as noted in the report. Mr. Smith confirmed that he would.
District Manager
Action Items List

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April 18, 2018	Poinciana West CDD

Mr. Flint presented the Action Items List. The status of the transition will be marked complete for the next Action Item List. The storm drain system repairs were approved at the last meeting.
Approval of Check Register
Mr. Flint presented the Check Register from March 1st through March 31, 2018, for the General Fund and payroll, in the total amount of $55 ,587.24. The detail was behind the Check Register.

On MOTION by Mr. Brown, seconded by Ms. Bzdewka, with all in favor, the Check Register for March 1, 2018 through March 31, 2018, was approved.

Balance Sheet and Income Statement
Mr. Flint presented the Unaudited Financial Statements through March 31, 20 1 8. The District collected $285,000 of the $297,000 certified for the collection of on-roll assessments. Legal advertising expenses exceeded the budget, due to advertising public hearings.

On MOTION by Mr. Vento, seconded by Mr. Brown, with all in favor, the March Financial Statements were approved.

Discussion of General Election Qualifying Period & Procedure
Mr. Flint stated that since the seats transitioned to General Election, the District had a limited role in the election process. The District was required to notify the Supervisor of Elections, by a certain date, of the seats that were vacant and to publish a notice. According to the informational sheet that was provided to the Board, interested candidates could qualify through a petition process or pay $25. The qualifying period with the Supervisor of Elections Office was Noon on June 18, 20 18 through Noon on June 22, 2018. Seat 1 held by Mr. Brown and the vacant seat - now held by Mr. Gecewicz, were up for General Election.
Field Manager
Field Manager's Report
Mr. Smith presented the Field Manager's Report. There was a substantial fish kill on Pond 8. Approximately a hundred pounds of fish were killed. It was assumed that there was not

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April 18, 2018	Poinciana West CDD

enough oxygen for the fish, due to low water levels, temperature and high winds. Mr. Case asked about restocking the pond. Mr. Smith indicated that the pond would restock itself with the remaining fish. Mr. Flint noted that the midge treatment did not cause the fish kill, because of the timeframe from the date of the treatment to the fish kill.
Mr. Smith reported that aeration equipment was being installed today and should be operating tomorrow. Pond 8 was suggested, due to the continuing midge problem. Mr. Case asked about the electrical cost. Mr. Smith indicated that it was solar powered and the cost was
$20,000 for three units. Discussion ensued.
Discussion of Midge Control Issues
Mr. Flint noted resident concerns about the midges. He participated in a conference call with Clarke's biologist and the treatment started in December. It was an aggressive treatment program, which would be effective, once the larvicide treatment was on the same cycle as the hatching.
Mr. Case asked if there was improvement on other lakes. Mr. Deglomine noted that there was significant improvement, especially after the cycle was broken. The midges would not disappear completely, but would be controlled. Clarke was researching different products and biological solutions. Mr. Case felt that the current spray was ineffective. Mr. Deglomine stated that they were looking at other options, such as adjusting the dosage, and hoped to have it under control by later this year.
Mr. Case provided articles on a mosquito fish that eat mosquito larvae and the University of Florida using small freshwater fish for mosquito and midge control. Mr. Flint addressed this with Clarke, but since the District ponds have a large bass population, the fish would be eaten by the bass. Discussion ensued.
Customer Complaint Log
Mr. Smith presented the Customer Complaint Log. Mr. Case requested that Mr. Smith send an email to residents if there was a major issue, like the fish kill.

ELEVENTH ORDER OF BUSINESS	Supervisor's Request
There being none, the next item followed.

TWELFTH ORDER OF BUSINESS	Audience Comments

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April 18, 2018	Poinciana West CDD

Ms. Patricia Schmid, a resident, 772 San Raphael Street, commended Donovan Brown for handling the fish kill, the CDD for their quick action and the Chair for his research, but was disappointed in the method to control the midges. She preferred to have fish eating larvae.
Mr. Bill Kilroy, a resident, 120 Amalfi Lane, complained about vacant homes on Amalfi Lane and spiders coming from one house. Mr. Case referred Mr. Kilroy to the Poinciana CDD Board.

TIDRTEENTH ORDER OF BUSINESS
There being none, the next item followed.

FOURTEENTH ORDER OF BUSINESS

Other Business

Next Meeting Date - May 16, 2018

Mr. Case announced that the next meeting was May 16, 2018 at 11:00 a.m.

FIFTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Brown, seconded by Ms. Bzdewka, with all in favor, the meeting was adjourned at approximately 12:15 p.m.

Secretary / Assistant Secretary	Chairman / Vice Chairman

8

SECTION V

RESOLUTION 2018-08
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGETS FOR FISCAL YEAR 2018/2019 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors ("Board") of the Poinciana West Community Development District ("District") prior to June 15, 2018, proposed budgets ("Proposed Budget") for the fiscal year beginning October 1, 2018 and ending September 30, 2019 ("Fiscal Year 2018/2019"); and
WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT:
PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 20 1 8/2019 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget.
SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location:

DATE: HOUR: LOCATION:

August 15, 2018
12:30 p.m.
Starlite Ballroom 384 Village Drive
Poinciana West, Florida 34759

TRANSMITTAL   OF   PROPOSED   BUDGET   TO   LOCAL    GENERAL PURPOSE GOVERNMENT. The District Manager is hereby directed to submit a copy of the Proposed Budget to Polk County at least 60 days prior to the hearing set above.
POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District's Secretary is further directed to post the approved Proposed Budget on the District's website at least two days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days.

1

PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law.
EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 16th DAY OF MAY, 2018.

ATTEST:

Secretary

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT

Chairman,  Board of Supervisors

2

•	•	•	•	•	•	•	•	•	•	•	•

•• • • • • • ••

Poinciana West Community Development District

Proposed Budget FY 2019

•	•	•	•	•	•	•	•	•	•	•	•	•	•	•

Table of Contents

1	Gene ral Fund

2-5	General Fund Narrative

Debt Service Fund Series 2017 R1 & R2

Amortization Schedule Series 20 17 R1

Am ortization Schedule Series 201 7 R2

Poinciana West
Community Development District

Fiscal Year 201 9 General Fund

Adopted	Actual	Projected	Total	Proposed Budget		Thru		Next 5	Thru		Budget
Description	FY2018	4/30/18	Months	9/30/1 8	FY2019 

�
Special Assessments • Tax Collector	$291 ,294	$289,707	$1 ,587	$291 ,294	$291 ,294 Interest		$3,000		$4,681	$2 ,000		$6,681		$3,000
Carry Forward Surplus	$0	$10,893	$10,893	$51,105

Total Revenues	$294,294	$305,281	$3,587	$308,868	$345,399 1

Expenditures
Administrative
Supervisors Fees	$6,000	$7,800	$5,000	$1 2,800	$1 2,000
FICA Expense	$459	$597	$383	$918
Engineering	$20,000	$13,71 5	$6,285	$20 ,000	$20,000
Attorney	$50,000	$25,025	$24,975	$50,000	$50,000
Arbilrage	$600	$0	$0	$0	$600
Dissemination	$5,000	$3,832	$2,083	$5,916	$5,000
Annual Audit	$4,023	$0	$3,415	$3,415	$3,415 

$15 

$50

Trustee Fees		$0		$7,004			$0		$7,004		$7,050 Assessment Administration		$0				$0			$0			$0		$5,000 Management Fees	$50,525	$28,016	$18,750	$46,766	$45,000 Information Technology		$0			$580		$625		$1 ,205		$1 ,500
Telephone	$0	$65	$100
Postage	$1 ,000	$2,732	$768	$3,500	$2,000
Printing & Binding	$1 ,500	$2,162	$588	$2,750	$1 ,500
Insurance	$1 0,883	$10,074	$0	$1 0,074	$10,883

$331

Legal Adver1ising	$2,000	$7,212	$788	$8,000	$2,500
Other Current Charges	$636	$250	$581	$636
Office Supplies	$200	$266	$234	$500	$200

$175

Property Appraiser	$6,198	$0	$6,198	$6 ,198	$6,198
Dues, Licenses & Subscriptions	$175	$0
Administrative Expenses	$159,199	$1 09,535	$70,392	$179,927	$174,675 1
OuerntiQa &M2ia.t§.aaa,§.

Field Services		$4,371		$4,051		$4,167		$8,218	$10,000 Landscape Maintenance	$56,294	$32,838	$23,456	$56,294	$56,294 Aquatic Conlrol Maintenance	$32,430	$1 8,917	$1 3,512	$32,430	$32,430 Aquatic Midge Management	$22,000	$1 2,833		$9,167	$22,000	$32,000 R&M Plant Replacement	$1 0,000			$0		$5,000		$5,000	$10,000
Storm Structure Repairs	$0	$0	$0	$0
Contingency	$1 0,000	$0	$5,000	$5,000	$10,000
Capital Outlay	$0	$0	$0	$0	$20,000
Operation & Maintenance Expenses	$1 35,095	$68,640	$60,301	$128,941	s1 10.124 I

Total Expe nditures	$294,294	$1781175		$130,693	$308,868	$345,399 1 Excess Ruvenues/(Expenditures)		$0	$1 27,106	($127,106)		($0)		so I
Net Assessment	$291 ,294
Collection cost (6%)	!18 593
Gross Assessment	$309 887

Poinciana West
Community Development District
GENERAL  FUND BUDGET

REVENUES:
Special Assessments - Tax Collector
The District will levy a non-ad valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the fiscal year.
Interest
The District earns interest income on their operating accounts and other investments.

EXPENDITURES:
Administrative:
Supervisors Fees
Chapter 1 90, Florida Statutes, allows for each Board member to receive $200 per meeting, not to exceed $4,800 per year paid to each Supervisor for the time devoted to District business and meetings. The amount is based on 5 supervisors attending 12 meetings during the fiscal year.
FICA Expense
Represents the Employer's share of Social Security and Medicare taxes withheld from Board of Supervisor checks.
Engineering
The District's engineer, GAi Consultants, Inc., will be providing general engineering services to the District, e.g. attendance and preparation for monthly board meetings, review of invoices and requisitions, preparation and review of contract specifications and bid documents, and various projects assigned as directed by the Board of Supervisors and the District Manager.
Attorney
The District's legal counsel, Hopping, Green & Sams, will be providing general legal services to the District, e.g. attendance and preparation for monthly meetings, preparation and review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.
Arbitrage
The District will contract with an independent certified public accountant to annually calculate the District's Arbitrage Rebate Liability on the Series 201 7 R1 & R2 Special Assessment Refunding Bonds. The District has contracted with AMTEC for this service.
Dissemination
The District is required by the Security and Exchange Commission to comply with Rule 1 5c2- 12(b)(5) which relates to additional reporting requirements for unrated bond issues.

2

Poinciana West
Community Development District
GENERAL FUND BUDGET

Annual Audit
The District is required by Florida Statutes to arrange for an independent audit of its financial records on an annual basis. The District has contracted with Berger, Toombs, Elam, Gaines & Frank for this service.
Trustee Fees
The District . will pay annual trustee fees for the Series 2017 R-1 & R-2 Special Assessment Refunding Bonds that are deposited with a Trustee at USBank.
Assessment Administration
The District has contracted with Governmental Management Services-CF, LLC to levy and administer the collection of non-ad valorem assessment on all assessable property within the District.
Management Fees
The District has contracted with Governmental Management Services-Central Florida, LLC to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, budget preparation, all financial reporting, annual audit, etc.
Information Technology
Represents costs related to District's accounting and information systems, District's website creation and maintenance, electronic compliance with Florida Statutes and other electronic data requirements.
Telephone
Telephone and fax machine.
Postage

The District incurs charges for mailing of agenda packages, overnight deliveries, checks for vendors and other required correspondence.
Printing & Binding
Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc.
Insurance
The District's general liability and public officials liability insurance coverage is provided by Public Risk Insurance. Public Risk Insurance specializes in providing insurance coverage to governmental agencies.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings, public hearings, etc in a newspaper of general circulation.

3

Poinciana West
Community Development District
GENERAL FUND BUDGET

Other Current Charges
Represents any miscellaneous expenses incurred during the fiscal year such as bank fees, deposit slips, stop payments, etc.
Office Supplies
The District incurs charges for office supplies that need to be purchased during the fiscal year.
Property Appraiser
Represents a fee charged by Polk County Property Appraiser's office for assessment administration services.
Dues. Licenses & Subscriptions
The District is required to pay an annual fee to the Florida Department of Economic Opportunity for $1 75. This is the only expense under this category for the District.
Operations & Maintenance:
Field Services
Provide onsite field management of contracts for the District such as landscape and lake maintenance. Services to include onsite inspections. meetings with contractors, monitoring of utility accounts, attend Board meetings and receive and respond to property owner phone calls and emails.
Landscape Maintenance
The District will maintain the lake bank maintenance that include mowing of no less than once every 7 days during the months of April 1 st to October 31 st and no less than once every 14 days from November 1 st to March 31 st• The District has contracted with Floralawn 2, LLC forthis service.

Description
Landscape Maintenance
Total
Aquatic Control Maintenance

Monthly	Annual
$4,691	$56,294
$56,294

Represents cost for maintenance to the ponds located within the District. Services include. but are not limited to, treatment removal and offsite disposal of nuisance vegetation and algae treatment. The District has contracted with American Ecosystems, Inc. forthese services.

Description
Aquatic Maintenance
Total

Monthlv	Annual
$2, 702	$32,430
$32,430

4

Poinciana West
Community Development District
GENERAL FUND BUDGET

Aquatic Midge Management
Represents costs for aquatic midge control (blind mosquitoes, weekly ATV aerosol & monthly aerial larva side.)

Description	Monthlv	Annual	
Aquatic Midge Control	$1 ,833	$22,000	
Contingency		$1 0,000	
Total		$32,000	
R&M - Plant Replacement
Represents estimated costfor the replacement of aquatic plants and tree replacement around the ponds.
Storm Structure Repairs
Represents estimated repair and maintenance cost to the storm structures maintained by the District.
Contingency
Represents any additional field expense that may not have been provided for in the budget.
Capital Outlay
Represents estimated cost for Aeration Systems.

5

Poinciana West
Community Development District

Fiscal Year 2019 Debt Service Fund

Adopted Budget
FY2018

Actual Thru 4/30/1 8

Projected Next 5 Months

Total Thru 9/30/1 8

Proposed Budget FY2019 

Revenues

Special Assessments - Tax Collector Interest Income
Carry Forward Surplus
Total Revenues
Expenses Administrative
Property Appraiser Trustee Fees
Series 201 7 R-1

Principal - 5/1	$385,000	$0	$385,000	$385,000	$395,000	

						

						

Interest - 11/1 Interest - 5/1
Series 2017 R-2 Interest - 11 /1 Principal - 5/1 Interest - 5/1
Total Expenditures

Excess Revenues/(Expendltures)

$1 ,050,687
$100
$974,881
$2,025,668

$22,355
$5,500

$198,166
$198,166

$77,981
$80,000
$77,981
$1 ,045,149

$980,51 9

$1 ,044,774
$872
$275,726
$1 ,321 ,372

$0
$0

$1 98,166
$0

$77,981
$0
$276,147

$1 ,045,225

$5,913 
$378
$0
$6,291

$22,355
$0

$0
$1 98,166

$0
$80,000
$77,981
$763,502 ($757,211)

$1 ,050,687
$1 ,250
$275,726
$1 ,327,663

$22,355
$0

$198,166
$198,166

$77,981
$80,000
$77,981
$1 ,039,649

$288,01 5

$1 ,050,687
$100
$288,015 
s1 ,338,802 I

$22,355
$0

$1 94,316 
$1 94,316 

$75,831
$85,000
$75,831

$1 ,042,649 1

$296,153 1

Series 201 7 R-1
Interest - 11 /1 /2019	$1 90,1 19 

Series 2017 R-2
Interest -1 1/1 /2019 	$73,547	
Net Assessment	$1,050,687	
Collection Cost (6%)	$67,065	
Gross Assessment	$1,1 17 ,752	

6

Poinciana West
Commynity: D�v�logm�nl District
SERIES 2017 R-1 AMORTIZATION SCHEDULE

DATE	BALANCE	PRINCIPAL	INTEREST	TOTAL	
11/1/18	$	10 ,345,000.00	$	$	194,31 5.63	$	1 94,31 5.63	
5/1/19	$	10,345,000.00	$	395,000.00	$	194,31 5.63	$	
11/1/19	$	9,950,000.00	$	$	190,1 18.75	$	779,434.38	
511120	$	9,950,000.00	$	405,000.00	$	190,118.75	$	
11 /1/20	$	9,545,000.00	$	$	185,258.75	$	780,377.50	
5/1/21	$	9,545,000.00	$	415,000.00	$	185,258.75	$	
1111/21	$	9,1 30,000.00	$	$	1 79,656.25	$	779,91 5.00	
5/1/22	$	9,130,000.00	$	425,000.00	$	1 79,656.25	$	
11/1 /22	$	8,705,000.00	$	$	173,281.25	$	777,937.50	
5/1/23	$	8,705,000.00	$	440,000.00	$	173,281.25	$	
11/1/23	$	8,265,000.00	$	$	166,406.25	$	779,687.50	
5/1124	$	8,265,000.00	$	455,000.00	$	166,406.25	$	
11/1/24	$	7,81 0,000.00	$	$	159,01 2.50	$	780,418.75	
511125	$	7,81 0,000.00	$	470,000 .00	$	159,01 2.50	$	
1111125	$	7,340,000.00	$	$	150,787.50	$	779,800.00	
511126	$	7,340,000.00	$	485,000.00	$	1 50,787.50	$	
1111126	$	6,855,000.00	$	$	142,057.50	$	777 ,845.00	
511127	$	6,855,000.00	$	505,000.00	$	142,057.50	$	
1111/27	$	6,350,000.00	$	$	1 32,71 5.00	$	779,772.50	
5/1/28	$	6,350,000.00	$	525,000.00	$	132,71 5.00	$	
11/1/28	$	5,825,000.00	$	$	122,871 .25	$	780,586.25	
5/1129	$	5,825,000.00	$	545,000.00	$	122,871 .25	$	
11/1/29	$	5,280,000.00	$	$	1 1 1 ,971 .25	$	779,842.50	
511/30	$	5,280,000.00	$	565,000.00	$	1 1 1 ,971 .25	$	
1111/30	$	4,715 ,000.00	$	$	100,318.1 3	$	777,289.38	
511131	$	4,71 5,000.00	$	590,000.00	$	100,318.13 	$	
11/1131	$	4,125,000.00	$	$	88,149.38	$	778,467.50	
511132	$	4,125,000.00	$	615,000.00	$	88,1 49.38	$	
11/1/32	$	3,510,000.00	$	$	75,465.00	$	778,614.38	
5/1133	$	3,51 0,000.00	$	645,000.00	$	75,465.00	$	
1111/33	$	2,865,000.00	$	$	61 ,597.50    $	782,062.50	
511 134	$	2,865,000.00	$	670,000.00	$	61 ,597.50	$	
11/1 134	$	2,1 95,000.00	$	$	47,1 92.50	$	778,790.00	
5/1/35	$	2,1 95,000.00	$	700,000.00	$	47,192.50	$	
11/1135	$	1 ,495,000.00	$	$	32,142.50	$	779,335.00	
5/1/36	$	1 ,495,000.00	$	730,000.00	$	32,142.50	$	
11/1/36	$	765,000.00	$	$	16,447.50	$	778 ,590.00	
5/1/37	$	765,000.00	$	765,000.00	$	16,447.50	$	781 ,447.50	
		$	10,345,000.00	$	4,659,528.75	$	1 s,004,s2a.1s 1	

7

Poinciana West
Community Development District

DATE	BALANCE 	PRINCIPAL	INTEREST	TOTAL	
11 /1/1 8	$	2,740,000.00	$	$	75,83 1 .25	$	75,831 .25	
5/1 /1 9	$	2,740,000.00	$	85,000.00	$	75,831 .25	$	
11 /1/1 9	$	2,655,000.00	$	$	73,546.88	$	234,378. 13 	
5/1/20	$	2,655,000.00	$	90,000.00	$	73,546.88	$	
11 /1 /20	$	2,565,000.00	$	$	71,1 28.1 3	$	234,675.00	
5/1 /2 1	$	2,565,000.00	$	95,000.00	$	71,1 28.1 3	$	
11 /1/21	$	2,470,000.00	$	$	68,575.00	$	234,703.1 3	
5/1 /22	$	2,470,000.00	$	1 00,000.00	$	68,575.00	$	
11 /1 /22	$	2,370,000.00	$	$	65,887.50	$	234.462.50	
5/1 /23	$	2,370,000.00	$	1 05,000.00	$	65,887.50	$	
1 1 /1/23	$	2,265,000.00	$	$	63,065.63	$	233,953.13 	
5/1 /24	$	2,265,000.00	$	1 1 0,000.00	$	63,065.63	$	
1 1 /1/24	$	2,1 55,000.00	$	$	60,1 09.38	$	233,1 75.00	
5/1/25	$	2,1 55,000.00	$	11 5,000.00	$	60, 1 09.38	$	
11 /1 /25	$	2,040,000.00	$	$	57,01 8.75	$	232,128.13 	
5/1 /26	$	2,040,000.00	$	125,000.00	$	57,01 8.75	$	
11 /1 /26	$	1 ,91 5,000.00	$	$	53,659.38	$	235,678.1 3	
5/1 /27	$	1 ,91 5,000.00	$	1 30,000.00	$	53,659.38	$	
11 /1/27	$	1 ,785,000.00	$	$	50,1 65.63	$	233,825.00	
5/1 /28	$	1 ,785,000.00	$	1 35,000.00	$	50,1 65.63	$	
1 1 /1 /28	$	1 ,650,000.00	$	$	46,537.50	$	231 ,703.1 3	
5/1 /29	$	1 ,650,000.00	$	1 45,000.00	$	46,537.50	$	
11 /1/29	$	1 ,505,000.00	$	$	42,640.63	$	234,1 78.13 	
5/1 /30	$	1 ,505,000.00	$	1 55,000.00	$	42,640.63	$	
1 1 /1/30	$	1 ,350,000.00	$	$	38,475.00	$	236,1 1 5.63	
5/1 /31	$	1 ,350,000.00	$	1 60,000.00	$	38,475.00	$	
11 /1 /31	$	1 ,1 90,000.00	$	$	33,91 5.00	$	232,390.00	
5/1 /32	$	1 ,1 90,000.00	$	1 70,000.00	$	33,91 5.00	$	
11 /1/32	$	1 ,020,000.00	$	$	29,070.00	$	232,985.00	
5/1/33	$	1 ,020,000.00	$	180,000.00	$	29,070.00	$	
11 /1 /33	$	840,000.00	$	$	23,940.00	$	233,010.00	
5/1 /34	$	840,000.00	$	190,000.00	$	23,940.00	$	
11 /1 /34	$	650 ,000.00	$	$	18,525.00	$	232,465.00	
5/1/35	$	650,000.00	$	205,000.00	$	18,525.00	$	
1 1 /1 /35	$	445,000.00	$	$	1 2,682.50	$	236,207.50	
5/1 /36	$	445,000.00	$	215 ,000.00	$	1 2,682.50	$	
11 /1 /36	$	230,000.00	$	$	6,555.00	$	234,237.50	
5/1 /37	$	230 ,000.00	$	230,000.00	$	6,555.00	$	236,555.00	
	$	2,740,000.00 	$	1 ,782,656.25	$	4,s22,sss.2s	

SERIES 201 7 R-2 AMORTIZATION SCHEDULE

I

8

SECTION VI

NOTICE OF MEETING DATES POINCIANA WEST
COMMUNITY DEVELOPMENT DISTRICT

The Board of Supervisors of the Poinciana West Community Development District will hold the remainder of the regularly scheduled public meetings for Fiscal Year 2018 at 12:30 p.m. in the Starlite Ballroom at 384 Village Drive, Poinciana, Florida 34759 on the third Wednesday each month as follows unless indicated otherwise:

June 20, 2018
July 18, 2018
August 15, 2018
September 19, 2018

There may be occasions when one or more Supervisors may participate by telephone. The meetings may be continued to a date, time,  and place to be specified on  the record at the meeting. A copy of the agenda for a particular  meeting may  be obtained from the District Manager at 135 W. Central Blvd., Suite 320, Orlando, FL 32801.

Any person requiring special accommodations at these meetings because of a disability or physical impairment should contact the District Office at least forty-eight
hours prior to the meeting. If you are  hearing or  speech  impaired,  please contact the Florida Relay Service by dialing 7-1-1 or 1-800-955-8770, for aid in contacting the District Office.

Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.
George S. Flint
Governmental Management Services - Central Florida, LLC District Manager

SECTION VI11

SECTION C

SECTION 1

Mee.ting
Item # Assigned	Action Item
1 2/1 3/1 7	Status of Transition

Poinciana West COD ACTION ITEMS
as of 5/9/2018

Assig ned To	Date Due
Eckert

Status	Comments
Complete

1/1 7/1 8	Storm Drain System Repairs

prepared by GMS

Smith

Inspection report presented at 3/21/1 8 meeting. NTE amount
In Process	approved for top priority repairs.

SECTION 2

Poinciana West
Community Development District
Summary of Check Register

April 1, 2018 to April 30, 2018

Fund	Date	Check No.'s	Amount	
General Fund	4/5 / 18	1424-1428	$	12,504.65	
	4/12/18	1429-1432	$	7,690.63	
	4/19/18 	1433	$	290.50	
	4/20/18 	1434	$	18,165.64	
	4/26/18	1435-1437	$	4,466.38	
			$	43,117.80	
Payroll	March 2018			
Leonard Vento	50009	$	134.70	

Al?ril 2018

$	134.70

Charles Case III	50010	$	
Leonard Vento	50011	$	
Shirley Bzdewka	50012	$	
William Brown	50013	$	
Joseph Gecewicz	50014	$
$	

184.70
134.70
184.70
184.70
184.70
873.50
$	44,126.00 I

AP300R	YEAR-TO-DATE  ACCOUNTS PAYABLE  PREPAID/COMPUTER CHECK REGISTER	RUN	5/09/18	PAGE	1

#

***   CHECK  DATES   04/01/2018   -   04/30/2018   ***	BPAOINNKCAIANGEANEWREASLT  F-UGNEDNERAL  FUND

DATE

CHECK    VEND#	. . D. A. T. EINVOINCEVO. I. C. E. .    . Y. R. MEOXPEDNPSETDATCOCT.#. . SUB	SUBCLASS  VENDOR  NAME

STATUS	AMOUNT

A. M. O. U. NCTHECK . . • . . 

4/05/18 00004 

4/05/18 00005 

4/05/18 00016 

4/05/18 00002 

4/05/18 00001 

4/ 01/18   1W8A0 T4E3R86MAN2A0G1E8ME04NT3 2S0E-R5V3 8A0P0R-47000 
AMERICAN ECOSYSTEMS , INC .

MOSQUITO MGMT SERV APR1 8

3/26/18 63 6 5 1 6 2	20 1804 320-538 0 0 -47100 
CLARKE ENVIRONMENTAL MOSQUITO 4/ 04/18   2 I1N2T3E8R7I1M  E2N0G1 8. 0SR3VC3S1 0M-A5R1 31 080-3 1100 
- - - - - - - - - - - - - - - - - -GA-I  CONSULTANTS,   INC 3/26/18   9G9E2N0 9. COUN2SE0L1 /8M0T2HL3Y1 0M-T5G1 3F0E0B-31500 
- - - - - - - - - - - - - - - - - -HO-PPING  GREEN  &  SAMS 4/02/18   7MANAGEMEN2T0 1F8E0E4 S3A10P-R5181300-34000 
4/02/18   7 INFO  TECH2N0O1L8O0G4 Y3A1P0R-5181300-35200 

DISSEMINATION FEE APR18

4/02/18 7	2 0 1 804 310 -51 3 00-3 1300 
4/02/18 7	201804 310-51300-51000 

*	2, 702 . 46 

*

- - - - - - - - - - -2-,7-02 -. 4-6   001424 1, 833 .33
- - - - - - - - - - -1-, 83-3 -.3 -3   001425 
*	942. 50
- - - - - - - - - - - -9 -42 -. 5-0   001426 
*	1,646 . 00

*

- - - - - - - - - - -1-,6-46-.0 -0   001427 3, 750. 00
*	125 . 00
*	416.67
*	17 . 77

4/02/18 7OFFICE SUPPLIES

*	153 .58

COPIES

4/02/18 7 POSTAGE

201804 310-51300-42000 
201804 310-51300-42500 

*	68 .70 
*	15 .31 

TELEPHONE

4/02/18 7	201804 310-51300-41000 
4/02/18 8	201804  32 0-53800-12000 

*	833 . 33

- - - -

F-IE-LD  MANAGEMENT  APR18	GOVERNMENTAL  MANAGEMENT  SERVICES-CF

- - - - - - - - - - -5-,3 -80-.36-

001428 

4/12/18 00007 

- - - - - - - - - - - - -
4/01/18 2582	201804 320-53800-46200 
LAW-N  MAINTENANCE  APR18	FLORALAWN  2,   LLC

*	4, 69 1. 16
- - - - - - - - - - -4 -, 6-9 1 -. 1-6   001429 

-  - - - -	- - - - - - - - - - - - -

*	179 . 97

4/12/18 00001 

4/12/18 00002 

4/09/18   9DOMAIN  FE2B0 11802   310-51300-35200 
- - - - - - - - - - - - - - - - - -GO-VERNMENTAL  MANAGEMENT  SERVICES-CF 3/26/18 99210	201802 310-51300-3 1500 
PROJ . CONSTRUCTION FEB18	HOPPING GREEN & SAMS
POIW POIN WEST CDD	TVISCARRA

- - - - - - - - - - - -1-79 -. 9 -7   001430 
*	2, 757 . 50
2,757 .50 001431 

POINCIANA WEST - GENERAL FUND

A* P* 3* 0C0RHECK  DATES   04/01/ 2018   -  04/30/201Y8EA* R* *-TO-DATE  ACCOUNTS  PAYABLE  PREPAID/COMPUTER  CHECK  REGISTER	RUN	5/09/18 

#

BANK  A  GENERAL  FUND

PAGE	2

CDHAECTKE    VEND#	• . D. A• T• EINVOIICNEVO• I. C. E• •   • Y• R. EMXOPENDPSTEDATCOCT. #. . SUB	SUBCLASS  VENDOR  NAME	STATUS

AMOUNT

• • • • CHECK• • • . • AMOUNT

4/12/18   00011	10/06/17   1W0E0 B6 S1I7TAE  MA2 0 I1N7T07TH3R1 O0- 50 91 3/30 0

35200	*
MOYER MANAGEMENT GROUP , INC .

62 .00

62 . 00 001432 

4/19/18 00010 

4/09/18  L0 60GOOIFF Y2 01 18 80 4   3 1 0-5D1 3 0 0 -48000 

*	290. 50

- - - - -

- - -

NOT . F
- - - - -

MEETING A
-	-

-TES- -TH-E  LEDGER

290 .50 001433 

4/20/18 00013 

4/26/18 00003 

4/19/18   0F4 Y1 9182 0D1E8BT2 0S1E8R0V4   S3E0R02-02107 00-10000	*

*

- - - - - - - - - - - - - - - - - -PO-INCIANA  WEST  CDD  C/0  USBANK

-

- -

-

4/23/18 1880 2 42	2 0 1803 3 1 0- 51 3 00-31100 

18, 165. 64

598 . 95

18, 165 .64 001434 

- - - - -	- - -	- - -

- - - -

ENGINEERING SERVS MAR18	ATKINS NORTH AMERICA, INC .

598. 95 001435 

- - -

-

4/26/18 00008 

4/17/18 6-153-64 2 1 8 0 4 3 10-51300-42000 

*	49 .92

- - -

- - - -

DELIVER-Y-0 4 / 1 1 / 1 -8

- - - - -FEDEX

49 . 92 001436 

4/26/18 00002 

4/20/18   9G9 E7N9 4. COUN2SE0L1 /8M0T3HL3Y10M-T5G1 3MA0 0R-31500	*
HOPPING GREEN & SAMS
TOTAL FOR BANK A TOTAL FOR REGISTER

POIW POIN WEST CDD	TVISCARRA

3,8 17.51 

43 ,1 17 . 80
43, 117 .80

3,817 .51 001437 

SECTION 3

•	•	•	•	•	•	•	•	•	•	•	•

•• • • • • •

Poinciana West
Comm unity Development District

Unaudited Financial Reporting
April 30, 201 8

•	•	•	•

•	•	•	•	•

•	•	•	•	•

Table of Contents

Balance Sheet

General Fund I ncome Statement

Debt Service I ncome Statement

Month to Month

FY18 Assessment Receipt Schedule

Poinciana West
COMMUNITY DEVELOPMENT D ISTRICT BALANCE SHEET

	General		
	Fund	Fund	2018	
ASSETS:				
CAS H
OPERATING ACCOUNT - SUNTRUST	
$206,685		
$206,685	
MONEY MARKET ACCO UNT	$484,370		$484,370	
INVESTMENTS SERIES 2017
RES ERVE Rl 		

$393,229	

$393,229	
RESERVE R2 		$122,103	$122,103	
REVENUE 		$ 1,033,413	$1,033,413	
Due from Developer	$5,721		$5,721	
Due from General Fund		$28	$28	
TOTAL ASSETS	$696,777	$1,548,772	$2,245,549	
LIABILITIES:
ACCOU NTS PAYABLE	
$3,387			
DUE TO DEBT SERVICE	$28		$28	
FUND EQUITY:				
FUND BALANCES:
RESTRICTED FOR DEBT SERVICE 2017		
$ 1,548,772	
$1,548,772	
OPERATING RESERVE	$65,156		$65,156	
UNASSIGNED 	$628,206		$628,206	
TOTAL LIABILITIES & FUND EQUITY	$696,777	$1,548,772	$2,245,549	

April 30, 2018

Debt Service

I I	Totals

$3,387

REVENUES:

Poinciana West
COMMUNITY D EVELOPMENT DISTRICT
GENERAL FUND
Statement of Revenues & Expenditures
For The Period Ending April 30, 2018

ADOPTED	PRORATED BUDGET	ACTUAL
BUDGET	THRU 4/30/18	THRU 4/30/18	VARIANCE

ASSESSMENTS - TAX COLLECTO R	$291,294	$291,294	$289,707	($1,587)
I NTEREST	$3,000	$1,750	$4,681	$2,931
TOTAL REVENUES	$294,294	$293,044	$294,388	$1,344
EXPENDITURES:

ADMINISTRATIVE:

SUPERVISOR FEES	$6,000	$3,500	$7,800	($4,300)
FICA EXPENSE	$459	$268	$597	($329)
ENGI NEERING	$20,000	$11,667	$13,715	($2,049)
ATTORNEY	$50,000	$29,167	$25,025	$4,142
ARBITRAGE	$600	$0	$0	$0
DISSEMINATION	$5,000	$5,000	$3,832	$1,168
ANNUALAUDIT	$4,023	$0	$0
TRUSTEE FEES		$0		$0		$7,004	($7,004) MANAGEMENT FEES	$50,525	$29,473	$28,016		$1,456 INFORMATION TECHNOLOGY		$0		$0			$580			($580)
TELEPHONE	$0	$0	$15	($15)
POSTAGE	$1,000	$583	$2,732	($2,148)
PRINTING & Bl NDI NG	$1,500	$875	$2,162	($1,287)
INSURANCE	$10,883	$10,883	$10,074	$809
LEGAL ADVERTl5ING	$2,000	$1,167	$7,212	($6,045)

$40 ($149)

OTHER CURRENT CHARGES	$636	$371	$331
OFFICE SUPPLIES	$200	$117	$266
PROPERTY APPRAISER	$6,198	$0	$0
DUES, LICENSES & SUBSCRI PTIONS	$17S	$175	$175	$0

fill,Q;_
FIELD MANAGEMENT	$4,371	$2,550	$4,051	($1,501)
LANDSCAPE MAINTENANCE	$56,294	$32,838	$32,838	$0
AQUATIC CONTROL MAI NTENANCE	$32,430	$18,918	$18,917	$0
AQUATIC MI DGE MANAGEM ENT	$22,000	$12,833	$12,833	$0
R&M PLANT REPLACEMENT	$10,000	$5,833	$0	$5,833
CONTI NGENCY	$10,000	$5,833	$0	$5,833

TOTALEXPENDITURES	$294,294	$172,050	$178,175	($6,124)

EXCESS REVENUES (EXPENDITURES)	$0	$116,213

FUND BALANCE - BEGINNING	$0	$511,993

FUND BALANCE - ENDING
2

$628,206

Poinciana West
COMMUNITY DEVELOPMENT DISTRICT
SERIES 2017 DEBT SERVICE FUND
Statement of Revenues & Expenditures
ForThe Period Ending April 30, 2018

ADOPTED	PRORATED BUDGET
BUDGET	THRU 4/30/18	ACTUAL THRU 4/30/18	
VARIANCE	
REVENUES:					
ASSESSMENTS - TAX COLLECTOR	$1,050,687	$1,050,687	$1,044,774	($5,913)	
I NTEREST	$100	$58	$872	$814	
TOTAL REVENUES	$1,050,787	$1,050,745	$1,045,646	($5,100)	
EXPENDITURES:					
ADMINISTRATIVE					
PROPERTY APPRAISER	$22,355	$0	$0	$0	
TRUSTEE FEES	$5,500	$0	$0	$0	
SERIES 2017 R-1					
INTEREST - 11/1	$198,166	$198,166	$198,166	$0	
PRI NCI PAL- 05/1	$385,000	$0	$0	$0	
INTEREST - 05/1	$198,166	$0	$0		
SERIES 2017 R-2					
INTEREST - 11/1	$77,981	$77,981	$77,981	$0	
PRINCIPAL- 05/1	$80,000	$0	$0	$0	
I NTEREST - 05/1	$77,981	$0	$0	$0	

TOTAL EXPENDITURES	
$ 1,045,149	
$276,147	
$276,147		
EXCESS REVENUES (EXPENDITURES)	$5,638		$769,499		
FUND BALANCE - BEGINNING	$974,881		$779,273		
FUNDBALANCE - ENDING	$980,519		$1,548,772		

3

REVENUES·

Poinciana West
Community Development District
Oct	Nov	Dee	Jao	Feb	Mar	Aer	Max	Jun	Jui

...

Sept	Total

INTEREST		364	S366	S874		$814	$418	S403	so	so	$0	so	$0	$4,681	
TOTAL REVENUES
EXPENDmJRES:	I	Sl�	Sll,048	$243,542	$15,258	$6,006	S1,s22		So	so	so		so	$294,388 1	

ASSESSMENTS - TAX COLLECTOR

$21,681	$242,668	Sll,816	$5,193	$1,404	$4,944	so	so	so	so	so	$289,707
S

ADMINfS11JATIVf·
SUPERVISOR FEES	S>,000	$BOO

$BOO

$77

$1,000

$600	$1,200

so	so	so	so	so	$7,800

FICAEXPENSE	S1S3	$61	$107	$61

$46	$92	so	so	so	so	so

ENGINEERING	$930	$879

$2,474

$1,541	$1,328	so	so	so	so	so	$13,715

ATTORNEY

$5,008	$4,660

$1,646	$3,818	so	so	so	so	so	so	$25,025

ARBITRAGE	so	so	$D	so	so	so	so	so	$D	$0	so	$0

DISSEMINATION	so	$2,SOO	$0

$417	$417	$417

so	so	$0	so	$3,832

ANNUALAUOrT	so	$D	$0	$0	$0	so	so	so	$0	$0	so

TRUSTEE FEES	$0	so	so	$0

$0	so

so	so

$0	$7,004

$305

MANAGEMENT FEES	$4,210	$4,210	$4,210	$4,135	$3,750	$3,750

so	$0	so	$0

$28,016

INFORMATION TE�NOLOGV	$0	so	$0

$125	$125	so	so	$0	$0	so

TELEPHONE

so	$0	$0	so	so	SlS	so	$0	$0	so	so	S15

POSTAGE	$126	S98	$1,979	S319	$2	S204	so	$0	so	$0	so	S2,732

PRINTING & BINDING	$146	$143	$1,461	S320	S19	$4	$69	so	so
INSURANCE	$10,074	so	$0	$0	so	so	so	so	$0

$0	so
so	so	$10,074

LEGAL ADVERTISING	$267	$5,334

$258	so	S291	so

so	$0	so	$7,212

OTHER OJRRENT CHARGES	$44	$49	$49	$47

$44	$SO	so	so	so	so	$0	S331

OFFICESUPPLIES	so	$BB

Sm	so	so	Sl8	so	so	so	so	so	$266

PROPERTY APPRAISER		$0	$0	so	so	so	so		so	so	so	so	so		$0 DUES, LICENSES & SUBSCRIPTIONS	St75	$0	so	so	so	so	so	so	so	so	so	so	$175
f!fi!2i

FIELD MANAGEMENT	S364	$364

S2,702	$2,702	$2,702	$2,702	$2,702	so	so	so	$0	$0	
	St,833
so	$1,833
$0	$1,833
$0	$1,833
$0	$1,833
$0	$1,833
$0	St,833
so	so	so	so
$0	$0
$0	$0
$0	$12,833
so	
	so	so	so	so	so	so	so	so	so	so	so	$0	so	
I	S31,376	S28,761	S24,746	S25,049	$30,219		$17,617	$0	$0	so	$0		$178,175 1	
I	rS)Unll	1$6,713}	$218,796	1$9,7911	1$24,213}	($18,585}	IS12,270}	so	so	so	so	so	$116,2131	

LANDSCAPE MAINTENANCE	$4,691	$4,691 AQUATIC CONTROL MAINTENANCE
AQUATIC MIOGE MANAGEMENT R&M PlANT REPLACEMENT CONTINGENCY
TOTAL EXPENDITURES

EXCESS REVENUES/(EXPENOrTURES)

5833

so	so	$D	so	so	$4,051
$4,691	$4,691	so	so	so	so	$0
so	so

4

Poi nciana West 
COMMUNITY DEVELOPMENT DISTRICT
SPECIAL ASSESSMENTS FY2018 RECEIPTS MAINTENANCE

GROSS ASSESSMENTS $

309,888.00

CERTIFIED NET ASSESSMENTS $
GROSS ASSESSM ENTS	COMMISSIONS	INTEREST	NET ASSESSMENTS

291,294.72
100% GENERAL

I

DATE	CHECK NO.

RECEIVED	DISCOUNTS	PAID

INCOME	RECEIVED

FUND

10/2 7/17 

ACH

s	-	:  s	-	s	-	: s

1.23   $	1.23 s

1.23 

-

11 /15/17	ACH
11 /17/17	ACH
11/22117	ACH
12/6/17	ACH
12/13/17	ACH

s	2  61 1.98 I s	104.44    s	50.15  s
$	16,418.16   $	656.48   s	315.23 s

$	$

$

s	4,058.56    $	203.83   $	77.09   s

s

$

31 , 157.19  $	1,245.82	598.23
53,405.58   $	2 134.96   $	1,025.41 

-	s	2,457.39  s

-	s	3,777.64 s

s	15 ,446 .45 $
-	$	29,3 13.14 $
--	$	50,245.2 1   s

2 457.39 
15,446.45
3,777.64
29,313.14 
50,245.21 

12/20/17	ACH
1/16/18	ACH

s	173  370.13   $	6 931.77   $	3 , 328.77 s
s	14,36 5-.88       s	43 6-.31      s	278-.59   s

-

s

-	5, 192.65

165.03

s	163  109.S9  s

-	165.03

s	13,650.98    s

163,109. 59
13,650.98

1/3 1/18	ACH
2/15 /18	ACH
3/15/18	ACH

s	s
s	5  410.53   s
s	1,445 .92  s

s
11 1.91   s
1 3-.09    s

s
105.97  s
28.66   s

s	s
s
-	s	1,404.17   s

165.03
5 192.65
1,404.17 

4/16/18	ACH

$	5,036-.83 $

-	$	100-.74 s

7.66

s	4,936.09 $

4,936.09

-

--

4/2 7 /18	ACH	$

$

-	$	-	$

-	$	-

$	7-.66 $

$

7-.66

$	-	$s

-

-

s	s

$	$	$

-

-

$

.

-

-

s	s	$	-
$	$	$	s

TOTAL COLLECTED	$	307,280.76 s	11,838.61 s	5,908.84	$	173.92	$	289,707.23 s	289,707.23	
PERCENTAGE COUECTED						99%	

I	:	:

DATE	CHECK NO.

DEBT SERVICE

GROSS ASSESSMENTS		COMMISSIONS RECEIVED	DISCOUNTS		PAID

GROSS ASSESSM ENTS S CERTIFIED NET ASSESSM ENTS S

4.53 

INTEREST	NET ASSESSMENTS INCOME		RECEIVED

1,11 7,752.24

--

1,050,687.11 
100% DEBT SERVICE

4.53

FUND

10/27 /l 7	ACH

$	-	: $	-

; $	-	: s

4.53   $	$

11/15/17	ACH
11/17/17	ACH

$	8,92 5.54   $	356.98   $	171.37 $
s	58 3 59.30   $	2,334.12   $	1, 120.50 $

-	$	8,397.19 s

-

-

$	54,904.68  s

8,397.19
54,904.68

11/22/17	ACH
12/6/17	ACH
12/13/17	ACH
12/20/17	ACH
1/ 16/18	ACH

s	14,93 5.63    s	750.17   s	283.71  $
s	109,166.22   $	4 366.14   s	2  096.00  s
s	189 667.42   $	7 584.14   s	3,641 .67 s
s	63 1,825.18   $    25, 269.19   s   12,131 .12 s
s	51 492-.66     $	1,56 3-.82     $	998..58    $

-
-
-
-

$

-

594.49

$	13,90 1.75 s
$	102  704.08  s

$

$	178 441.61 s
$	594,424.87 
$	48,930. 26 $

13 ,901.75
102 ,704.08
178.441.61
594,424.87

594.49

48,930.26

1/31/18	ACH	$

$	$	$
389.98

-	$	594.49 $

2/15118	ACH
3/15/18	ACH

$	19,910.82   $	41 1.91  $
$	5,320.98   s	48-.09      s

s
105.46   s

$	19,108.93  $
-	5  167.43  $

19, 108.93
5, 167.43

4/16/18	ACH

$	18 53 6-.37 s

-	s	370-.73 $

28.18 

s	18,165.64 s

18, 165 .64

4/27/18	ACH	s

-	s	-	s

-	$	-

s	2 8-.18 $

2 8-.18 

-

.

s	s

-

s	s	-	$s
$	$	$

s	s

;	j

-	s

-

s

s

s

-

-	s	-	s	-	$	-.

I
TOTAL COLUCTED PERCENTAGE. COLLECTED

$	1,108,140.12 i $ 42,684.56 : $ 21 ,309.l2 : s

62 7.20   s	1,044.773,64 s

1,044,773.64

5

SECTION 4

Poinciana West
Community Development District

FY18 Funding Request #1 April Z3, Z018

Payee

1	Hopping, Green & Sams
Inv# 98223 - Project Construction Services - December 2017 Inv# 98653 - Project Construction Services - January 2018 Inv# 99210 - Project Construction Services - February 2018 Inv# 99795 - Project Construction Services - March 2018

Please ma ke check payable to:

Poinciana West Community Development District
1412 S. Narcoossee Road St.Ooud, FL 34771

Total:

Project Construction FYZ018

$	279.00
$	625.50
$	2,757.50
$	2,059.31

$	5,721.31

Hopping Green & Sams
Attorneys and Counselors
119 S. Monroe Slreet Ste. 300
P.O. Box 6528
Tellahassee, FL 32314

re«;�jj\?9 � ml

l

JAN 2 7 2018	lllJ
B

=======================�======

850.222.7500

================Y==: _=_=_=_=_=_=_=_==_=_=_=_=_=

===	STATEMENT   =
January 25, 2018
Poinciana West Community Development District George Flint, District Manager
Governmental Serlvces
135 W. Central Blvd., Suite 320
Orlando, FL 32801

Bill Number 98223 Billed through 12/31/2017

Project Construction PWCDD	00103	MCE
FOR PROFESSIONAL SERVICES RENDERED

4" i	c>,J\
;3�0 · -S-J "l - 3 1 �-

12/11/17	MCE		Confer with Leo and Dell'Isola regarding pond conveyances; review proposed conveyance documents.
Total fees for this matter

MATTER SUMMARY

0.90 hrs

$279.00

Eckert, Michael C.	0.90 hrs	310 /hr	$279.00	
TOTAL FEES			$279.00	
TOTAL CHARGES FOR THIS MATTER			$279.00	

BILUNG SUMMARY
Eckert, Michael C.

TOTAL FEES

0.90 hrs	310 /hr

$279.00
$279.00

TOTAL CHARGES FOR THIS BILL

Please include the bill number on vour check.

$279.00

Hopping Green & Sams
Attorneys and Counselors
119 S. Monroe Streel, Ste. 300
P.O. Box 6526
Tallahassee, FL 32314
850.222.7500

1iil rr;_��Ti''W� [[  ,; 'r:.�- 2 -3 2018

I

BY:____---------

�================================	STATEMENT ==============================�==
February 21, 2018

Poinciana West Community Development District George Flint, District Manager
Governmental Serivces
135 W. Central Blvd., Suite 320 Orlando, FL 32801

�ect Construgion
PWCDD	00103	MCE
FOR PRQEESSIONAL SERVICES RENDERED
01/04/18	MCE	Pond conveyance due diligence.
01/12/18	MNK	conduct due diligence regarding ponds.
Total fees for this matter

MATTER SUMMARY

Bill Number 98653 Billed through   01/31/2018

0.20 hrs
2.30 hrs
$625.50

Eckert, Michael C.	0.20 hrs	310 /hr	$62.00	
Kim, Michelle N.	2.30 hrs	245 /hr	$563.50	
TOTAL FEES			$625.50	
TOTAL CHARGES FORTHIS MATTER.			$625,50	

BILLING SUMMARY

Eckert, Michael C.	0.20 hrs	310 /hr	$62.00	
Kim, Michelle N.	2.30 hrs	245 /hr	$563.50	
TOTAL FEES			$625.50	
TOTAL CHARGES FOR THIS BILL			$625.50	

Please include the bill number on vour check.

Hopping Green & Sams
Allomays and Counselors
119 S. Monroe Street. Ste. 300
P.O. Box 6526
Tallahassee, A. 32314
850.222.7500

DECEIVEfi
n MAR 29 2018 u
BY:

=================================	STATEMENT =================================
March 26, 2018

Poinciana West. Community Development District George Flint, District Manager
Governmental Serivces
135 W. Central Blvd., Sulte 320
Orlando, FL 32801

Bill Number 99210 BIiied through 02/28/2018

Project Construction
PWCDD	00103	MCE
FOR PROFESSIONAL SERVICES RENDERED
02/07/18	MNK	Research status regarding due diligence.

02/07/18	MCE	Confer with Deglomine; conduct pond conveyance and maintenance due diligence; prepare working chart regarding the same.

0.20 hrs
6.40 hrs

02/09/18	MCE
02/12/18	MCE

02/13/18	LCW
02/14/18	MCE
02/15/18	MCE

Review information provided by Deglomlne; confer with Deglomine.

Confer with Avatar attorney regarding pond transfers; research same; prepare for call with Avatar; research acquisition requirements and prepare memorandum regarding acquisition process and checklist.

Review and revise pond conveyance memo. Attend conference call on pond conveyances. Research and provide deed to Pila.

0.20 hrs
1.70 hrs

0.30 hrs
0. 10 hrs
0. 10 hrs

Total fees for this matter	$2,757.50

MATTER SUMMARY

Whelan, Lindsay c.	0.30 hrs	245	/hr	$73.50	
Eckert, Michael C.	8.50 hrs	310	/hr	$2,635.00	
Kim, Michelle N.	0.20 hrs	245	/hr	$49.00	

TOTAL CHARGES FOR THIS MATTER BILLING SUMMARY

_____________...

Whelan, Lindsay C.		0.30 hrs	245 /hr	$73.S0	
Eckert, Michael C.		8.50 hrs	310 /hr	$2,635.00	
Kim, Michelle N.		0.20 hrs	245 /hr	$49.00	
	TOTAL FEES			$2,757.50	

$2,757.50

Poinciana West COD - Project C	BIii No. 99210	Page 2

=======---==============================-================================-=====�==�====

TOTAL FEES
TOTAL CHARGES FOR THIS BILL

Please include the bill number on vour check.

$2,757.50
$2,757.50

Hopping Green & Sams
Attorneys and Counselors
119 S. Monroe Street, S1e. 300
P.O. Box 6526 Tallahassee, FL 32314
850.222.7500
=================================	STATEMENT =================================
April 20, 2018

Poinciana West Community Development District George Flint, District Manager
Governmental Serivces 1412 S. Narcoossee Rd St. Cloud, FL 34771

BIii Number 99795 Billed through 03/31/2018

Project Construction
PWCDD	00103	MCE
FOR PROFESSIONAL SERVICES RENDERED
03/02/18	MCE	Conduct due diligence regarding pond conveyance.

03/12/18	MCE		Prepare for and travel to meeting with engineer, district manager and developer.

03/13/18	MCE	Prepare for, travel to and attend meeting with engineer, developer and district manager; follow-up.

1.00 hrs

1.00 hrs

2.10 hrs

03/17/18	MCE
03/25/18	MCE

Review three quit-claim deeds and provide comments. Update conveyance chart.

0.40 hrs

1.40 hrs

Total fees for this matter

DISBURSEMENTS
Document Reproduction Travel
Travel - Meals

Total disbursements for this matter

MATTER SUMMARY

$1,829.00

64.50
154.97
10.84

$230.31

Eckert, Michael C.

TOTAL FEES TOTAL DISBURSEMENTS

TOTAL CHARGES FOR THIS MATTER BILUNGSUMMARY
Eckert, Michael C.

5.90 hrs

5.90 hrs

310 /hr

310 /hr

$1,829.00

$1,829.00
---$-23-0-.3--1-
$2,059,31

$1,829.00

Poinciana West COD - Project C	Bill No. 99795	Page 2

=�=============================================-------------------=====================

TOTAL FEES TOTAL DISBURSEMENTS
TOTAL CHARGES FOR THIS BILL

Please include the bill number on vour check.

$1,829.00
$230.31
$2,059.31

SECTION 5

ELECTIONS

SUPERVISOR OF

POLK COUNTY, FLORIDA
Lori Edwards

April 24, 2018 

Stacie Vanderbilt - Admin. Asst. Poinciana West Community Dev. District 135 West Central Blvd. Suite 320
Orlando, Florida 3280 1 -2435

ij�CC�TIW�ml
1� APR 2 7 2018	Jlli
BY· -------------

RE: Poinciana West Community Development District Registered Voters

Dear Ms. Vanderbilt,
In response to your request, there are currently 2,178 voters within the Poinciana West Community Development District. This number of registered voters in said District is as of April 15, 2018.
Please do not hesitate to contact us ifwe can be of further assistance.

Sincerely,

Lori Edwards Supervisor of Elections Polk County, Florida

P.O. Box 1 460, Bartow, FL 33831 PHONE: (863) 534-5888 Fax: (863) 845-2718 
PolkElections.com

Para asistencia en Espanol, por favor de llamar al (863) 534-5888

SECTION D

SECTION 1

Poinciana West

--··- ---...--.1  •
7

Community  Development  District

1111d Poinciana West CDD Field Management Report I GMS 2018

Poinciana West Community Development District

Field Management Report May 7, 20 18 

To:	George Flint District Manager
From:	Brian Smith
Field Services Manager

RE:	Poinciana COD - May 7, 2018 
The following is a summary of items related to the field operations and management of the Poinciana West Community Development District.

llllllri

Poinciana West COD Field Management Report I GMS 2018

�pleted lte-rl1$ -
- - ---	-	-- ----- -�- �- -	-

All three pond aerators are installed in lake E-3. Each unit was placed on a concrete pad and a trench was dug for the tubing to go under the g rass
through a pipe.
t At this time the length of
tubing included with each
unit was used to place the diffusers in the water.
...,_ More tubing will be added to place diffusers farther away from the unit.
� At this time all units are fully functional. 

111111d

Poinciana West CDD Field Management Report I GMS 2018

�--------	----

��-	-- -
1eted ltemS -

- - - --- - --- -- - - ------	- --

, .-,. 

4 ponds had debris obstructing portions of the storm water systems.
Debris was removed and discarded.

1111

Poinciana West COD Field Management Report I GMS 2018

�. ·	Pend-in--g--It-em�-s.----	---  --

- --	--- - - -	----- ---- --

Improvements to the maintenance of the d ry ponds.
Cleaning Unsightly brush and debris from dry ponds.

111111

Poinciana West CDD Field Management Report I GMS 2018

.

��,�n.---------g lt·em-     ·-s ·-	.

-	--	- --	-	- -	- -	-	-

Spraying and management of aquatic weeds.
Contractor performing well. 

,..,_ Repair and maintenance of storm structures and storm systems.

111111 Poinciana West CDD Field Management Report I GMS 2018

-----------------.	�·��- ;.  -  -•  ·   -   -	-	-	.

I

�F'end�i�n-g

-Ite�m-s--	-	--	�-	-

-	- ---	-

Create and mulch tree rings on all Poinciana West COD pond banks.
� This work will be completed over the next 6 months as budget permits .

Mowing and maintenance of all pond banks.
Contractor performing well. 

Poinciana West CDD Field Management Report I GMS 2018

� -�	·	Conclusion
--	--	-	- - -

For any questions or comments regarding the above information, please contact me by phone at 407-451 -4047, or by email at brsmith@gmscfl .com .  Thank you. 

Respectfully, Brian Smith

Poinciana West CDD Field Management Report I GMS 2018

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRI CT OPERATIONS & MAINTENANCE HIGHLIGHT
AMERICAN ECOSYSTEMS AQUATIC MANAGEMENT REPORT

April 2018

All ponds were treated for shoreline grasses/vegetation as needed with a custom grass mix targeted for specific species present at time of treatment.
All application rates and procedures are followed per the Product Labels/MSDS when Aquatic Herbicides a re applied.
Additional specifics on individual ponds below:

POND #1- Treatment for Hydrilla, Algae.
POND #2- Treatment for Filamentous Algae continues. POND #3- Treatment for Filamentous Algae continues. POND #4- Treatment for Filamentous Algae continues. POND #4A- No additional treatment required.
POND #5- Treatment for Hydrilla, Algae. POND #6- Treatment for Filamentous Algae. POND #7- Treatment for Hydrilla, Algae.
POND #8- Treatment for Filamentous Algae.
POND #9- Treatment for Hydrilla, Algae.
POND #10- Treatment for Filamentous Algae.
POND #11- Treatment for Filamentous Algae & Hydrilla. POND #12- Treatment for Filamentous Algae & Hydrilla. POND #13- Treatment for Filamentous Algae, Hydrilla.

POND #15- Treatment for Filamentous Algae. POND #16- Treatment for Filamentous Algae. POND #16A- No additional vegetation present. POND #17- Treatment for Filamentous Algae. POND #18- Treatment for Filamentous Algae. POND #20- Treatment for Filamentous Algae. POND #21- Treatment for Filamentous Algae. POND #22- Treatment for Filamentous Algae. POND #23- Treatment for Filamentous Algae. POND #24- No additional vegetation present.
POND #Pl- Overflow a rea dry only sprayed for invasive/exotic grasses. POND #P2- Overflow area dry only sprayed for invasive/exotic grasses. POND #P3- Overflow a rea d ry only sprayed for invasive/exotic grasses. POND #P4- Overflow a rea d ry only sprayed for invasive/exotic grasses. POND #PS- Overflow a rea d ry only sprayed fo r invasive/exotic grasses. POND #P6- Overflow area d ry only sprayed for invasive/exotic grasses. ADDITIONAL NOTES:
We saw a few cool days this April along with a fair amount of rain, but overall this month has been dry and we are seeing the water levels drop in the ponds. There has been some Algae blooms but the Hydrilla seems to be under control. Treatment for the month was completed on April 19th•

Regards Joe Bossier
Field Manager
American Ecosystems Inc.

ClOfl<e
Poinciana West Community Development District Monthly Midge Treatment Report
April 1, 2018- April 30, 2018

Night Truck Spray
8.8	Miles were sprayed

ATV U LV Spray
8.7	Miles were sprayed

Backpack Pellet Larvicide
7.2	Acres were treated

Boat Larvicide Treatments
26.8 Acres were treated

lQ (

PWCDD Monthly Midge Treatment Report April 2018

PWCDD Truck ULV	Ponds 5, 8, & 9	4/3/18	4/3/18	2.2	mi	0.49	gal	
PWCDD ATV ULV	Ponds 5, 8, & 9	4/5/18	4/5/18	1.9	mi	0.43	gal	
PWCDD Truck ULV	Ponds 5, 8, & 9	4/9/18	4/9/18	2.2	mi	0.49	gal	
PWCDD ATV ULV	Ponds 5, 8, & 9	4/12/18	4/12/18	2.2	mi	0.55	gal	
PWCDD Truck ULV	Ponds 5, 8, & 9	4/17/18	4/17/18	2.2	mi	0.49	gal	
PWCDD ATV ULV	Ponds 5, 8, & 9	4/20/18	4/20/18	2.5	mi	0.55	gal	
PWCDD Truck ULV	Ponds 5, 8, & 9	4/23/18	4/23/18	2.2	mi	0.49	gal	
PWCDD ATV ULV	Ponds 5, 8, & 9	4/26/18	4/26/18	2.1	mi	0.46	gal	
	Total For The Month		17.50	mi	3.95	aal	
Abate 5% Pellets larvicide Ponds	Start Date	End Date	Used Quantitv	Unit of Measure	Chemical Used Quantitv	Unit of Measure	
Ponds 5 & 9	4/23/1 8	4/23/1 8	7.2	ac	44	lb	

Customer	Route	Start Date

End Date	Used Quantity	Unit of Measure

Chemical Used Quantitv	Unit of Measure

Total For The Month

7.20	ac

44.00	lb

Abate 4E LarvicicJe Ponds	Start Date	End Date	Used Quantitv	Unit of Measure	Chemical Used Ouantitv	Unit of Measure	
Pond 8	4/1 8/1 8	4/18/1 8	13.4	ac	20	oz	
Pond 8	4/25/1 8	4/25/1 8	13.4	ac	20	oz	

1/1

Total For The Month

26.80	ac

oz

8/6/2014 4:1 7:45 PM

SECTION 2

3036 Michigan Avenue
Kissimmee, FL 34744
407 .944.0520 p
407 .944.0709 r
www.clorke.com

Brian
The per acre cost for fish stocking in the ponds located in PCDD and PWCDD is as follows:
Blue Gill/Red Ear Mix - 500 fish - $145.00
Large Mouth Bass - 1 00 fish - $58.00
Channel Catfish - 100 fish - $3 1 .90
Gambusia - 2000 fish - $3,045.00

May 6, 20 18 

Brian per our conversation, it recommended that utilizing all fish types when stocking will realize the highest level of efficacy. Ifyou have any questions regarding our proposal, please contact me at (407) 509- 1 004.
Sincerely,
Pete Deglomine Control Consultant
pdeglomine@clarke.com

C Qfl<e	A Global Environmental Products and Services Company

SECTIO J 3

Customer  Complaint Log Poinciana West CDD

Date	Resident 4/23/18 Angel Rivero	Address
1357 Harbor Ridge Dr	Phone #
407-301-5519	Complaint
Midge control	Assigned To
Brian Smith	Resolution
Contacted homeowner, contractor notified	Date Resolved
4/23/18	
4/25/18 Ray Poole	627 VIiia Park Road	863-604-5944	Midge control	Brian Smith	TBD		
4/30/18 Joseph Biondo	222 San Vicente Lane	None given	Midge control	Brian Smith	TBD		
5/2/18 John Miller	161 Rancho Mirage Dr	702-260-9425	Midge control	Brian Smith	TBD		
5/7/18 Elizabeth Weiss	4113 Indian Wells	863-427-9672	Algae on pond	Brian Smith	TBD