Agenda Page 1

POINCIANA WEST
COMMUNITY DEVELOPMENT DISTRICT

AGENDA PACKAGE

OCTOBER 18, 2017

Agenda Page 2

Poinciana West Community Development District

Severn Trent Services • Management Services Division
210 N. University Drive • Suite 702 • Coral Springs, Florida 33071
Tel: (954) 603-0033 • Fax: (954) 345-1292

October 11, 2017

Board of Supervisors
Poinciana West Community Development District

Dear Board Members:

A meeting of the Board of Supervisors of the Poinciana West Community Development District will be held at 11:30 a.m. on Wednesday, October 18, 2017 in the Starlite Ballroom at 384 Village Drive, Poinciana, Florida. The following is the advance agenda for this meeting:

1.	Call to Order and Roll Call
2.	Pledge of Allegiance

3.	Audience Comments
4.	Approval of the August 16, 2017 Meeting Minutes
5.	District Manager’s Report

A.	Presentation of Financials and Check Register

B.	Resolution 2018-04 Amending the General Fund Budget for FY 2017

C.	Motion Assigning Fund Balance as of September 30, 2017

D.	Discussion and Ratification of Fiscal Year 2018 Insurance Policy
6.	Staff Reports

A.	Attorney

B.	Engineer

C.	Field Manager

i.	Discussion of Floralawn Agreement – Expires 10/31/17
ii.	Field Report

iii.	Requests for Service

7.	Supervisor Comments

8.	Audience Comments

9.	Adjournment

I look forward to seeing you at the meeting. If you need anything in the meantime, please do not hesitate to contact me.

Sincerely,

Chuck Walter
Chuck Walter

District Manager

Agenda Page 3

Fourth Order of Business

Agenda Page 4

MINUTES OF MEETING

POINCIANA WEST

COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Poinciana West Community

Development  District  was  held  Wednesday,  August  16,  2017  at  3:36  p.m.  in  the  Starlite

Ballroom, located at 384 Village Drive, Poinciana, Florida.

Present and constituting a quorum were:

Leonard Vento	Vice Chairman
Bill Brown	Assistant Secretary
Sidney Rosenberg	Assistant Secretary
Shirley Bzdewka	Assistant Secretary

Also present were:

Chuck Walter	District Manager
Michael Eckert	District Counsel
Residents

The following is a summary of the discussions and actions taken at the August 16, 2017 Meeting of the Board of Supervisors of the Poinciana West Community Development District.

FIRST ORDER OF BUSINESS	Call to Order and Roll Call
Mr. Vento called the meeting to order and called the roll.  A quorum was established.

SECOND ORDER OF BUSINESS	Pledge of Allegiance
The Pledge of Allegiance was previously recited.

THIRD ORDER OF BUSINESS	Audience Comments
Hearing no comments from the audience, the next order of business followed.

FOURTH ORDER OF BUSINESS	Organizational Matters

A. Resolution 2017-24 – Designating Chuck Walter as Secretary

unapproved

Agenda Page 5

August 16, 2017	Poinciana West CDD

On MOTION by Mr. Brown seconded by Mr. Rosenberg with all in favor Resolution 2017-24 removing Gary Moyer as Secretary and designating Chuck Walter as Secretary was adopted.

FIFTH ORDER OF BUSINESS	Approval of  the July 26, 2017 Meeting
Minutes
Mr. Vento stated each Board member received a copy of the minutes of the July 26, 2017

meeting and requested any additions, corrections or deletions.

There not being any,

On MOTION by Mr. Brown seconded by Mr. Rosenberg with all in favor the minutes of the July 26, 2017 meeting were approved.

SIXTH ORDER OF BUSINESS	District Manager’s Report
	A. Presentation of Financials and Check Register

•	The Financial Report for the period ending July 31, 2017 was presented.

On MOTION by Mr. Brown seconded by Mr. Rosenberg with all in favor the July 31, 2017 Financial Statements were accepted and the Check Register was approved.

B.	Arbitrage Rebate Computation Proposal and Engagement Letter from AMTEC-Series 2007 Bonds

C.	Arbitrage Rebate Computation Proposal and Engagement Letter from AMTEC-Series 2017-1 and Series 2017-2

•	Mr. Walter noted fees for these services are consistent with those in the industry.

On MOTION by Mr. Brown seconded by Mr. Rosenberg with all in favor the Engagement Letter with AMTEC Series 2007 Bonds; and the Engagement Letter with AMTEC Series 2017-1 and Series 2017-2 were approved.

	D. Discussion of Proposed Fiscal Year 2018 Meeting Schedule

•	The proposed meeting schedule for fiscal year 2018 was reviewed.

•	As requested the December 20, 2017 meeting was moved to December 13, 2017.

unapproved	2

Agenda Page 6

August 16, 2017	Poinciana West CDD

On MOTION by Mr. Brown seconded by Mr. Rosenberg with all in favor the fiscal year 2018 meeting schedule was approved as presented.

SEVENTH ORDER OF BUSINESS	Staff Reports
A. Attorney
There being no report, the next item followed.

B.  Engineer
There not being any, the next item followed.

	C. Field Manager

•	Field reports were included in the agenda package.

EIGHTH ORDER OF BUSINESS	Supervisor Comments
There not being any, the next order of business followed.

NINTH ORDER OF BUSINESS	Audience Comments
Hearing no comments from the audience, the next order of business followed.

TENTH ORDER OF BUSINESS	Adjournment
There being no further business,

On MOTION by Mr. Brown seconded by Mr. Rosenberg with all in favor the meeting was adjourned at approximately 3:45 p.m.

_______________________________	_______________________________
Chuck Walter	Leonard Vento
Secretary	Vice Chairman

unapproved	3

Agenda Page 7

Fifth Order of Business

Agenda Page 8

5A

Agenda Page 9

POINCIANA WEST

Community Development District

Financial Report

September 30, 2017

Prepared by

POINCIANA WEST	Agenda Page 10		
			
Community Development District			
Table of Contents		
FINANCIAL STATEMENTS			
Balance Sheet - All Funds	…………………………………… Page 1		
Statement of Revenues, Expenditures and Changes in Fund Balance		
General Fund	…………………………………… Page 2 - 3		
Debt Service Fund	…………………………………… Page 4 - 5		
Capital project Fund	…………………………………… Page 6		
Notes to the Financial Statements	…………………………………… Page 7 - 8		
SUPPORTING SCHEDULES			
Non-Ad Valorem Special Assessments - Collection Schedules	…………………………………… Page 9		
Cash and Investment Report	…………………………………… Page 10		
Bank Reconciliation	…………………………………… Page 11		

Agenda Page 11

POINCIANA WEST

Community Development District

Financial Statements

(Unaudited)

September 30, 2017

POINCIANA WEST	Agenda Page 12		
	Governmental Funds		
Community Development District			

Balance Sheet

September 30, 2017

					SERIES 2017				
						DEBT				
		GENERAL			SERVICE				
ACCOUNT DESCRIPTION			FUND			FUND			TOTAL	
ASSETS										
Cash - Checking Account	$	12,607	$	-	$	12,607	
Due From Other Funds			11,178			-			11,178	
Investments:										
Money Market Account			551,870			-			551,870	
Prepayment Fund (R 1)			-			17,292			17,292	
Prepayment Fund (R 2)			-			4,541			4,541	
Reserve Fund (R 1)			-			392,766			392,766	
Reserve Fund (R 2)			-			121,959			121,959	
Revenue Fund			-			251,700			251,700	
								
TOTAL ASSETS	$	575,655	$	788,258	$	1,363,913	
										
LIABILITIES										
Accounts Payable	$	1,833	$	-	$	1,833	
Accrued Taxes Payable			122			-			122	
Due To Other Funds			-			11,178			11,178	
										
TOTAL LIABILITIES			1,955			11,178			13,133	
FUND BALANCES										
Restricted for:										
Debt Service			-			777,080			777,080	
Assigned to:										
Operating Reserves			65,156			-			65,156	
Unassigned:			508,544			-			508,544	
								
TOTAL FUND BALANCES	$	573,700	$	777,080	$	1,350,780	
								
TOTAL LIABILITIES & FUND BALANCES	$	575,655	$	788,258	$	1,363,913	

Report Date: 10/6/2017	Page 1

POINCIANA WEST	Agenda Page 13		
	General Fund		
Community Development District			

Statement of Revenues, Expenditures and Changes in Fund Balances

For the Period Ending September 30, 2017

			ANNUAL										
			ADOPTED		YEAR TO DATE		YEAR TO DATE		VARIANCE ($)	
ACCOUNT DESCRIPTION			BUDGET			BUDGET			ACTUAL			FAV(UNFAV)	
REVENUES													
Interest - Investments	$	1,000	$	1,000	$	4,974	$	3,974	
Interest - Tax Collector			-			-			468			468	
Special Assmnts- Tax Collector			254,327			254,327			256,124			1,797	
Special Assmnts- CDD Collected			15,469			15,469			13,817			(1,652)	
Special Assmnts- Discounts			(10,173)			(10,173)			(9,254)			919	
Other Miscellaneous Revenues			-			-			58			58	
													
TOTAL REVENUES			260,623			260,623			266,187			5,564	
EXPENDITURES													
Administration													
P/R-Board of Supervisors			6,000			6,000			17,800			(11,800)	
FICA Taxes			459			459			1,362			(903)	
ProfServ-Arbitrage Rebate			600			600			600			-	
ProfServ-Dissemination Agent			5,000			5,000			-			5,000	
ProfServ-Engineering			20,000			20,000			13,198			6,802	
ProfServ-Legal Services			50,000			50,000			21,412			28,588	
ProfServ-Mgmt Consulting Serv			49,053			49,053			49,053			-	
ProfServ-Property Appraiser			5,087			5,087			5,660			(573)	
Auditing Services			4,000			4,000			4,023			(23)	
Postage and Freight			1,000			1,000			7,631			(6,631)	
Insurance - General Liability			10,536			10,536			9,894			642	
Printing and Binding			1,500			1,500			4,340			(2,840)	
Legal Advertising			2,000			2,000			17,182			(15,182)	
Miscellaneous Services			636			636			1,842			(1,206)	
Misc-Assessmnt Collection Cost			5,087			5,087			4,926			161	
Office Supplies			200			200			858			(658)	
Annual District Filing Fee			175			175			175			-	
Total Administration			161,333			161,333			159,956			1,377	

Report Date: 10/6/2017	Page 2

POINCIANA WEST	Agenda Page 14		
	General Fund		
Community Development District			

Statement of Revenues, Expenditures and Changes in Fund Balances

For the Period Ending September 30, 2017

			ANNUAL										
			ADOPTED		YEAR TO DATE		YEAR TO DATE		VARIANCE ($)	
ACCOUNT DESCRIPTION			BUDGET			BUDGET			ACTUAL			FAV(UNFAV)	
Field													
ProfServ-Field Management			4,244			4,244			14,217			(9,973)	
Contracts-Landscape			27,500			27,500			53,894			(26,394)	
Contracts-Aquatic Midge Mgmt			10,000			10,000			22,000			(12,000)	
Contracts-Aquatic Weed Control			32,430			32,430			32,430			-	
R&M-Renewal and Replacement			10,000			10,000			-			10,000	
Misc-Contingency			15,116			15,116			2,552			12,564	
Total Field			99,290			99,290			125,093			(25,803)	
													
TOTAL EXPENDITURES			260,623			260,623			285,049			(24,426)	
Excess (deficiency) of revenues													
Over (under) expenditures			-			-			(18,862)			(18,862)	
													
Net change in fund balance	$	-	$	-	$	(18,862)	$	(18,862)	
FUND BALANCE, BEGINNING (OCT 1, 2016)			592,562			592,562			592,562				
FUND BALANCE, ENDING	$	592,562	$	592,562	$	573,700				

Report Date: 10/6/2017	Page 3

POINCIANA WEST														Agenda Page 15		
										Series 2007 Debt Service Fund		
Community Development District												
	Statement of Revenues, Expenditures and Changes in Fund Balances					
	For the Period Ending September 30, 2017									
				ANNUAL														
				ADOPTED		YEAR TO DATE	YEAR TO DATE	VARIANCE ($)		
	ACCOUNT DESCRIPTION			BUDGET			BUDGET		ACTUAL		FAV(UNFAV)		
	REVENUES																	
	Interest - Investments	$	1,650	$	1,650			$	628			$	(1,022)			
	Special Assmnts- Tax Collector			1,152,000			1,152,000				1,016,356				(135,644)			
	Special Assmnts- Prepayment			-			-				65,558				65,558			
	Special Assmnts- CDD Collected			71,070			71,070				31,740				(39,330)			
	Special Assmnts- Discounts			(46,080)			(46,080)				(40,330)				5,750			
																		
	TOTAL REVENUES			1,178,640			1,178,640				1,073,952				(104,688)			
	EXPENDITURES																	
	Administration																	
	ProfServ-Property Appraiser			23,040			23,040				11,603				11,437			
	ProfServ-Trustee Fees			5,468			5,468				5,533				(65)			
	Misc-Assessmnt Collection Cost			23,040			23,040				21,973				1,067			
	Total Administration			51,548			51,548				39,109				12,439			
	Debt Service																	
	Principal Debt Retirement			335,000			335,000				658,866				(323,866)			
	Principal Prepayments			-			-				30,000				(30,000)			
	Interest Expense			801,381			801,381				784,068				17,313			
	Total Debt Service			1,136,381			1,136,381				1,472,934				(336,553)			
																		
	TOTAL EXPENDITURES			1,187,929			1,187,929				1,512,043				(324,114)			
	Excess (deficiency) of revenues																	
	Over (under) expenditures			(9,289)			(9,289)				(438,091)				(428,802)			
	OTHER FINANCING SOURCES (USES)																	
																		
	Operating Transfers-Out			-			-				(830,726)				(830,726)			
	Other NonOperating Uses			-			-				(223,343)				(223,343)			
	Contribution to (Use of) Fund Balance			(9,289)			-				-				-			
																		
	TOTAL FINANCING SOURCES (USES)			(9,289)			-				(1,054,069)				(1,054,069)			
	Net change in fund balance	$	(9,289)	$	(9,289)			$	(1,492,160)			$	(1,482,871)			
	FUND BALANCE, BEGINNING (OCT 1, 2016)			1,492,160			1,492,160				1,492,160							
	FUND BALANCE, ENDING	$	1,482,871	$	1,482,871			$	-							

Report Date: 10/6/2017	Page 4

POINCIANA WEST														Agenda Page 16		
										Series 2017 Debt Service Fund		
Community Development District												
	Statement of Revenues, Expenditures and Changes in Fund Balances					
	For the Period Ending September 30, 2017									
			ANNUAL															
			ADOPTED			YEAR TO DATE	YEAR TO DATE	VARIANCE ($)		
	ACCOUNT DESCRIPTION		BUDGET				BUDGET		ACTUAL		FAV(UNFAV)		
	REVENUES																	
	Interest - Investments	$	-	$	-			$	764			$	764			
	Special Assmnts- Tax Collector			-			-				143,144				143,144			
	Special Assmnts- CDD Collected			-			-				31,740				31,740			
	Special Assmnts- Discounts			-			-				(1,532)				(1,532)			
																		
	TOTAL REVENUES			-			-				174,116				174,116			
	EXPENDITURES																	
	Administration																	
	ProfServ-Property Appraiser			-			-				11,178				(11,178)			
	Misc-Assessmnt Collection Cost			-			-				379				(379)			
	Total Administration			-			-				11,557				(11,557)			
	Debt Service																	
	Principal Debt Retirement			-			-				12,715,076				(12,715,076)			
	Principal Debt Retirement - R1			-			-				485,000				(485,000)			
	Principal Debt Retirement - R2			-			-				125,000				(125,000)			
	Interest Expense - R1			-			-				142,178				(142,178)			
	Cost of Issuance			-			-				189,317				(189,317)			
	Bond Issue Expense			-			-				507,236				(507,236)			
	Underwriter			-			-				212,400				(212,400)			
	Total Debt Service			-			-				14,376,207				(14,376,207)			
																		
	TOTAL EXPENDITURES			-			-				14,387,764				(14,387,764)			
	Excess (deficiency) of revenues																	
	Over (under) expenditures			-			-				(14,213,648)				(14,213,648)			
	OTHER FINANCING SOURCES (USES)																	
																		
	Interfund Transfer - In			-			-				830,728				830,728			
	Proceeds of Refunding Bonds			-			-				14,160,000				14,160,000			
																		
	TOTAL FINANCING SOURCES (USES)			-			-				14,990,728				14,990,728			
	Net change in fund balance	$	-	$	-			$	777,080			$	777,080			
	FUND BALANCE, BEGINNING (OCT 1, 2016)			-			-				-							
	FUND BALANCE, ENDING	$	-	$	-			$	777,080							

Report Date: 10/6/2017	Page 5

POINCIANA WEST													Agenda Page 17		
								Series 2007 Capital Projects Fund		
Community Development District										
	Statement of Revenues, Expenditures and Changes in Fund Balances					
	For the Period Ending September 30, 2017								
			ANNUAL														
			ADOPTED			YEAR TO DATE		YEAR TO DATE	VARIANCE ($)		
	ACCOUNT DESCRIPTION		BUDGET				BUDGET			ACTUAL		FAV(UNFAV)		
	REVENUES																
	Interest - Investments	$	-	$	-	$	4			$	4			
																	
	TOTAL REVENUES			-			-			4				4			
	EXPENDITURES																
	Administration																
	Debt Service																
	Principal Debt Retirement			-			-			1,057				(1,057)			
	Total Debt Service			-			-			1,057				(1,057)			
																	
	TOTAL EXPENDITURES			-			-			1,057				(1,057)			
	Excess (deficiency) of revenues																
	Over (under) expenditures			-			-			(1,053)				(1,053)			
	OTHER FINANCING SOURCES (USES)																
																	
	Operating Transfers-Out			-			-			(2)				(2)			
	Other NonOperating Uses			-			-			(7,213)				(7,213)			
																	
	TOTAL FINANCING SOURCES (USES)			-			-			(7,215)				(7,215)			
	Net change in fund balance	$	-	$	-	$	(8,268)			$	(8,268)			
	FUND BALANCE, BEGINNING (OCT 1, 2016)			-			-			8,268							
	FUND BALANCE, ENDING	$	-	$	-	$	-							

Report Date: 10/3/2017	Page 6

POINCIANA WEST	Agenda Page 18		
	Balance Sheet - All Funds		
Community Development District			

Notes to the Financial Statements

September 30, 2017

General Fund

►	Assets

■	Cash and Investments - See Cash and Investment Report for further details.

■	Due From Other funds -  GF paid Property Service appraisal fees of $11,178 to the Debt Service Fund.

►	Liabilities

■	Accounts Payable - Outstanding invoices paid in October.

Debt Service

►	Liabilities

	■ Due To Other Funds - Due to Debit Service Fund for Assessments Collected.

Report Date: 10/5/2017	Page 7

POINCIANA WEST	Agenda Page 19		
	General Fund		
Community Development District			

Notes to the Financial Statements

September 30, 2017

Financial Overview / Highlights

►	The Non-Ad valorem assessments collected through the tax collector are 100% collected.

►	The total General Fund expenditures are at approximately 109% of the Annual Budget.

Variance Analysis									
				YTD						
			Adopted		YTD	% of			
	Account Name			Budget		Actual	Budget		Explanation	
Expenditures									
	Administrative									
	P/R - Board of Supervisors	$	6,000	$	17,800	297%		Over budget due to additional meetings from the	
									merger with Poinciana.	
	FICA Taxes	$	459	$	1,362	297%		Over budget due to additional meetings from the	
									merger with Poinciana.	
	ProfServ-Property Appraiser	$	5,087	$	5,660	111%		Invoice from Marsha Faux Property Appraiser for	
									1% fee for Debt & Maint. in Aug '17 for $3,099.	
	Auditing Services	$	4,000	$	4,023	101%		Invoice from Grau & Associates for Audit FYE	
									09/30/16 - Confirmation.com.	
	Postage and Freight	$	1,000	$	7,631	763%		Severn Trent Mgmt fee for mailings of Notice letters	
									in Aug '17 for $4,405 and $1,134 in Sep '17.	
	Insurance - General Liability	$	10,536	$	9,894	94%		Insurance premiums are paid in full for the year.	
	Printing and Binding	$	1,500	$	4,340	289%		Over budget due to additional meetings with extra	
									copies from the merger with Poinciana.	
	Legal Advertising	$	2,000	$	17,182	859%		Over the budget due to The Ledger advertising	
									notices for Special Assessments to include map and	
									graph charts for $4,393.	
	Miscellaneous Services	$	636	$	1,842	290%		Series 2017 Indenture.	
	Office Supplies	$	200	$	858	429%		Over budget due to additional meetings with extra	
									agenda packages .	
	Field									
	ProfServ - Field Management	$	4,244	$	14,217	335%		New contract with Severn Trent Services for field	
									services.	
	Contracts - Landscape	$	27,500	$	53,894	196%		Over budget due to the new higher monthly contract	
									fees with Flowlawn 2 LLC.	
	Contracts - Aquatic Midge Mgmt	$	10,000	$	22,000	220%		Includes amendment to the contract in amount of	
									$1,000 a month for Mosquito Mgmt.	

Report Date: 10/5/2017	Page 8

Agenda Page 20

POINCIANA WEST

Community Development District

Supporting Schedules

September 30, 2017

POINCIANA WEST												Agenda Page 21		
															
Community Development District														
	Non-Ad Valorem Special Assessments - Imperial Polk County Tax Collector						
			(Monthly Collection Distributions)									
		For the Fiscal Year Ending September 30, 2017							
															
									ALLOCATION BY FUND				
			Discount /				Gross			Debt Service	Debt Service			
	Date	Net Amount	(Penalties)	Collection		Amount		General	Series 2007	Series 2017			
	Received	Received	Amount		Costs	Received		Fund		Fund		Fund			
	Assessments Levied				$	1,415,624	$	256,124	$	1,016,356	$	143,144			
	Allocation %						100%		18%		72%		10%			
	11/15/16	2,885	123		59		3,066		816	$	2,250	$	-			
	11/18/16	18,066	1,004		369		19,439		3,475		15,964		-			
	11/21/16	30,930	1,315		631		32,877		5,877		27,000		-			
	12/05/16	70,208	2,985		1,433		74,625		13,875		60,750		-			
	12/15/16	616,706	26,221		12,586		655,512		118,512		537,000		-			
	12/22/16	368,495	15,667		7,520		391,683		70,683		321,000		-			
	01/17/17	60,783	1,935		1,240		63,958		11,566		52,392		-			
	02/15/17	23,952	502		489		24,943		4,459		-		20,485			
	03/15/17	92,227	1,781		1,882		95,890		17,140		-		78,750			
	04/17/17	40,700	-		831		41,531		7,558		-		33,973			
	05/15/17	3,687	(110)		75		3,653		653		-		3,000			
	06/15/17	4,838	(144)		99		4,793		857		-		3,936			
	06/23/17	3,741	(164)		76		3,653		653		-		3,000			
																
	TOTAL	$ 1,337,218	$51,115	$	27,290	$	1,415,624	$	256,124	$	1,016,356	$	143,144			
															
	% COLLECTED					100%		100%		100%		99%			
															
	TOTAL OUTSTANDING				$	0	$	0	$	0	$	0			

Variance due to a prepayment after budget was adopted

Report Date: 10/5/2017	Page 9

POINCIANA WEST	Agenda Page 22		
			
Community Development District			

Cash and Investment Report

September 30, 2017

Account Name	Bank Name	Investment Type	Yield	Balance		
GENERAL FUND							
Checking Account- Operating	SunTrust Bank	Checking Account	0.04%	$	12,607		
Money Market Account	Bank United	Money Market	0.45%	$	551,870		
			Subtotal				
				$	564,477		

Series 2017 Prepayment Account (R1)	US Bank	Open-Ended Commercial Paper	0.05%	$	17,292		
Series 2017	Prepayment Account (R2)	US Bank	Open-Ended Commercial Paper	0.05%	$	4,541		
Series 2017	Reserve  Account (R1)	US Bank	Open-Ended Commercial Paper	0.05%	$	392,766		
Series 2017	Reserve  Account (R2)	US Bank	Open-Ended Commercial Paper	0.05%	$	121,959		
Series 2017	Revenue Account	US Bank	Open-Ended Commercial Paper	0.05%	$	251,700		
				Subtotal				
					$	788,258		
				Total				
					$	1,352,735		

Report Date: 10/4/2017	Page 10

Poinciana West CDD	Agenda Page 23		
			
Bank Reconciliation				
Bank Account No.	7396	SunTrust Bank - GF		
Statement No.	09-17			
Statement Date	9/30/2017			

G/L Balance (LCY)	12,607.42	Statement Balance	31,728.46					
	G/L Balance	12,607.42	Outstanding Deposits	0.00					
Positive Adjustments	0.00	Subtotal						
			31,728.46					

	Subtotal	12,607.42	Outstanding Checks	19,121.04					
Negative Adjustments	0.00	Differences	0.00					
Ending G/L Balance		Ending Balance						
									
	12,607.42		12,607.42					
	Difference	0.00							
Posting	Document	Document	Description	Amount	Cleared	Difference		
Date	Type	No.			Amount			
Outstanding Checks									
8/21/2017	Payment	001304	LEONARD VENTO	319.40	0.00	319.40		
9/18/2017	Payment	001312	AMERICAN ECOSYSTEMS, INC	2,702.46	0.00	2,702.46		
9/18/2017	Payment	001315	GRAU AND ASSOCIATES	23.00	0.00	23.00		
9/27/2017	Payment	001317	LEONARD VENTO	134.70	0.00	134.70		
9/27/2017	Payment	001318	WILLIAM T. BROWN	184.70	0.00	184.70		
9/27/2017	Payment	001319	SHIRLEY ANN BZDEWKA	184.70	0.00	184.70		
9/28/2017	Payment	001320	FLORALAWN 2, LLC	4,691.16	0.00	4,691.16		
9/28/2017	Payment	001321	SEVERN TRENT ENVIRONMENTAL SVC	10,880.92	0.00	10,880.92		
Total Outstanding Checks......................................................................................................................		19,121.04		19,121.04		

Page 11

Agenda Page 24

POINCIANA WEST Community Development District

Check Register by Fund

For the Period from 9/1/17 to 9/30/17 (Sorted by Check No.)

Fund	Check	Check	Payee	Invoice No.	Invoice Description	G/L Account Name	G/L Account #	Check Amount			
No.	No.	Date									

											

GENERAL FUND - 001

001	001311	09/07/17	CLARKE ENVIRONMENTAL	636446	MOSQUITO MGMT SEPT 2017	Contracts-Aquatic Midge Mgmt	534130-53901	$1,833.33	
001	001312	09/18/17	AMERICAN ECOSYSTEMS, INC	1709292	WATER MGMT SVC SEP 2017	Contracts-Aquatic Weed Control	534134-53901	$2,702.46	
001	001313	09/18/17	FEDERAL EXPRESS INC.	5-912-45371	POSTAGE 8/18/17	Postage and Freight	541006-51301	$37.61	
001	001314	09/18/17	FLORALAWN 2, LLC	1960	REMOVAL OF TREE POND D7	Misc-Contingency	549900-53901	$683.75	
001	001315	09/18/17	GRAU AND ASSOCIATES	1119	AUDIT FYE 9/30/16	Auditing Services	532002-51301	$23.00	
001	001316	09/18/17  HOPPING, GREEN & SAMS	95622	GEN COUNSEL/MTG THRU JULY 17'	ProfServ-Legal Services	531023-51401	$1,387.35	
001	001320	09/28/17	FLORALAWN 2, LLC	1965	SEPT 2017 LAWN MAINT	Contracts-Landscape	534050-53901	$4,691.16	
001	001321	09/28/17  SEVERN TRENT ENVIRONMENTAL SVC	23467	SEPT MGMNT SERVICES	ProfServ-Mgmt Consulting Serv	531027-51201	$4,087.75	
001	001321	09/28/17  SEVERN TRENT ENVIRONMENTAL SVC	23467	SEPT MGMNT SERVICES	ProfServ-Field Management	531016-53901	$353.67	
001	001321	09/28/17  SEVERN TRENT ENVIRONMENTAL SVC	23467	SEPT MGMNT SERVICES	ProfServ-Field Management	531016-53901	$4,986.64	
001	001321	09/28/17  SEVERN TRENT ENVIRONMENTAL SVC	23467	SEPT MGMNT SERVICES	Office Supplies	551002-51301	$88.00	
001	001321	09/28/17  SEVERN TRENT ENVIRONMENTAL SVC	23467	SEPT MGMNT SERVICES	Printing and Binding	547001-51301	$230.80	
001	001321	09/28/17  SEVERN TRENT ENVIRONMENTAL SVC	23467	SEPT MGMNT SERVICES	Postage and Freight	541006-51301	$1,134.06	
001	001317	09/27/17	LEONARD VENTO	PAYROLL	September 27, 2017 Payroll Posting			$134.70	
001	001318	09/27/17	WILLIAM T. BROWN	PAYROLL	September 27, 2017 Payroll Posting			$184.70	
001	001319	09/27/17	SHIRLEY ANN BZDEWKA	PAYROLL	September 27, 2017 Payroll Posting			$184.70	
									
							Fund Total	$22,743.68	

							Total Checks Paid	$22,743.68	

	Prepared by:	
Report Date 10/6/2017	Severn Trent Management Services	

Agenda Page 25

5B.

Agenda Page 26

BUDGET AMENDMENT RESOLUTION 2018-04

A BUDGET AMENDMENT AMENDING THE POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND BUDGETS FOR FISCAL YEAR 2017

WHEREAS, the Board of Supervisors, hereinafter referred to as the “Board”, of Poinciana West Community Development District, hereinafter referred to as “District”, adopted a General Fund Budget hereinafter referred to as the “Funds” for Fiscal Year 2017, and

WHEREAS, the Board desires to reallocate funds budgeted to reappropriate Revenues and Expenses approved during the Fiscal Year.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT THE FOLLOWING:

1.	The Funds are hereby amended in accordance with Exhibit “A” attached.

2.	This resolution shall become effective this 18th day of October, 2017 and be reflected in the monthly and Fiscal Year End 9/30/2017 Financial Statements and Audit Report of the District.

Poinciana West
Community Development District

By:
Charles W. Case III, Chairman

Attest:

By:	___________	
	Chuck Walter, Secretary	

POINCIANA WEST	Agenda Page 27		
	General Fund		
Community Development District			

Proposed Budget Amendment

Exhibit A

For the Period Ending September 30, 2017

			CURRENT			PROPOSED		FINAL		YEAR TO DATE		VARIANCE ($)	
ACCOUNT DESCRIPTION			BUDGET		AMENDMENT		BUDGET			ACTUAL			FAV(UNFAV)	
REVENUES																
Interest - Investments	$	1,000		$	-	$	1,000	$	4,974	$	3,974	
Interest - Tax Collector			-			-			-			468			468	
Special Assmnts- Tax Collector			254,327			-			254,327			256,124			1,797	
Special Assmnts- CDD Collected			15,469			-			15,469			13,817			(1,652)	
Special Assmnts- Discounts			(10,173)			-			(10,173)			(9,254)			919	
Other Miscellaneous Revenues			-			-			-			58			58	
																
TOTAL REVENUES			260,623			-			260,623			266,187			5,564	
EXPENDITURES																
Administration																
P/R-Board of Supervisors			6,000			-			6,000			17,800			(11,800)	
FICA Taxes			459			-			459			1,362			(903)	
ProfServ-Arbitrage Rebate			600			-			600			600			-	
ProfServ-Dissemination Agent			5,000			-			5,000			-			5,000	
ProfServ-Engineering			20,000			-			20,000			13,198			6,802	
ProfServ-Legal Services			50,000			-			50,000			21,412			28,588	
ProfServ-Mgmt Consulting Serv			49,053			-			49,053			49,053			-	
ProfServ-Property Appraiser			5,087			-			5,087			5,660			(573)	
Auditing Services			4,000			-			4,000			4,023			(23)	
Postage and Freight			1,000			-			1,000			7,631			(6,631)	
Insurance - General Liability			10,536			-			10,536			9,894			642	
Printing and Binding			1,500			-			1,500			4,340			(2,840)	
Legal Advertising			2,000			-			2,000			17,182			(15,182)	
Miscellaneous Services			636			-			636			1,842			(1,206)	
Misc-Assessmnt Collection Cost			5,087			-			5,087			4,926			161	
Office Supplies			200			-			200			858			(658)	
Annual District Filing Fee			175			-			175			175			-	
Total Administration			161,333			-			161,333			159,956			1,377	
Field																
ProfServ-Field Management			4,244			-			4,244			14,217			(9,973)	
Contracts-Landscape			27,500			30,000			57,500			53,894			3,606	
Contracts-Aquatic Midge Mgmt			10,000			12,000			22,000			22,000			-	
Contracts-Aquatic Weed Control			32,430			-			32,430			32,430			-	
R&M-Renewal and Replacement			10,000			-			10,000			-			10,000	
Misc-Contingency			15,116			-			15,116			2,552			12,564	
Total Field			99,290			42,000			141,290			125,093			16,197	
																
TOTAL EXPENDITURES			260,623			42,000			302,623			285,049			17,574	

Report Date: 10/6/2017

POINCIANA WEST	Agenda Page 28		
	General Fund		
Community Development District			

Proposed Budget Amendment

Exhibit A

For the Period Ending September 30, 2017

		CURRENT	PROPOSED	FINAL		YEAR TO DATE		VARIANCE ($)	
ACCOUNT DESCRIPTION		BUDGET	AMENDMENT	BUDGET		ACTUAL		FAV(UNFAV)	

Excess (deficiency) of revenues														
Over (under) expenditures		-		(42,000)			(42,000)			(18,862)			23,138	
														
Net change in fund balance		-		(42,000)			(42,000)			(18,862)			23,138	
														
FUND BALANCE, BEGINNING (OCT 1, 2016)		592,562		-			592,562			592,562			-	
FUND BALANCE, ENDING	$	592,562	$	(42,000)	$	550,562	$	573,700	$	23,138	

Report Date: 10/6/2017

Agenda Page 29

5C

Agenda Page 30

POINCIANA WEST
COMMUNITY DEVELOPMENT DISTRICT

Motion: Assigning Fund Balance as of 9/30/17

The Board hereby assigns the FY 2017 Reserves as follows:

Operating Reserves   $65,156

Agenda Page 31

Sixth Order of Business

Agenda Page 32

6C.ii.

Agenda Page 33

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT FIELD MANAGEMENT REPORT

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT

FIELD MAINTENANCE HIGHLIGHT REPORT

SEPTEMBER 2017

COMPLETED ITEMS:

ATTACHMENTS

❖	Residential Service Request Log

❖	Floralawn Report

❖	Clarke Mosquito Control Report

❖	American Ecosystems Report

Agenda Page 34

Agenda Page 35

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT RESIDENTIAL SERVICE REQUEST LOG

8{29[2016

9/12/2017

9{29[2017

9(29/2017

109 Crystal O:lle P0nd #8

Monlaeypond

232 Esconddo Q.

122 Lemon Green Q.

Agenda Page 36

Poinciana W Service Requests 2017

midge problem	treall!d by Clarke	DrewMaluNec	Canple!e	
doo damaged, pkJgged wall debris		.lerTy Zlmpr1ch	Complete	
midges	treall!d by Clarke	Dorolhy	Complete	
algae	notified American Ec:osysmns			

Agenda Page 37

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT FLORALAWN REPORT

Solivlta Pond and hnhl9 mowing

September pond that have been serviced:

B-5	A-S	A-11	D-6	
B-6	B-15	10-B	D-S	
B-1	B-11	10-A	D-11	
A-1	1 -F	A-9	D-2	
A-20	A-8	B-16	D-3	
A-21	A-13	D-9	D-4	
A-22	A-20	D-8	D-11	
C-20	Pond2	Lake Polk	
C-12	Pond3	LakeB		
D-1	Pondl	Volare dry Ponds	
F-S	PondS	Zonel Bahia	
F-7	Pond6			
C-1	Pond7	Pond19A	
C-11	Ponds	Pond19B	
C-15	Pond9	Pond20		
C-17	Pondl0	Pond21		
C-19	Pondll	Pond22		
D-7	Pond12	Verona dry ponds.	
E-2	Pond13			
	Pond 15			

Pond16

Pond17

Pond18

Agenda Page 38

Also we did edge around tree ring, cut around structure of dry ponds with the exception of two ( there are too wet) on Verona and sprayed for weeds. Also, we have been cutting the new (2 ) ponds by new entrance at Vestrella.

Agenda Page 39

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT CLARKE MOSQUITO REPORT

Agenda Page 40

PWCDD Monthly Midge Treatment Report

September 2017

Customer	Route	Start Date	End Date	Used Quantity	Unit of	Chemical	Unit of	
					Measure	Used	Measure	
						Ouantitv		
PWCDD Truck ULV	Ponds 5, 8, & 9	9/6/2017	9/6/2017	2.2	mi	0.48	gal	
PWCDD ATV ULV	Ponds 5, 8, & 9	9/7/2017	9/7/2017	1.9	mi	0.42	gal	
PWCDD Truck ULV	Ponds 5, 8, & 9	9/18/2017	9/18/2017	2.1	mi	0.48	gal	
PWCDD ATV ULV	Ponds 5, 8, & 9	9/25/2017	9/25/2017	2.1	mi	0.47	gal	
PWCDD Truck ULV	Ponds 5, 8, & 9	9/28/2017	9/28/2017	1.9	mi	0.42	gal	
	Total For The Month		10.20	mi	2.27	gal	
ABATE 5% PELLETS								
Pond 5 & 9							
ABATE 4E LIQUID								
Pond 8							
Pond 8							
	Total For The Month		0.00	ac	0	oz	

8/6/2014 4:17:45 PM

Agenda Page 41

POINCIANA WEST COMMUNITY

DEVELOPMENT DISTRICT

AMERICAN ECOSYSTEMS REPORT

Agenda Page 42

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT

OPERATIONS & MAINTENANCE HIGHLIGHT

AMERICAN ECOSYSTEMS AQUATIC MANAGEMENT REPORT

September 2017

All ponds were treated for shoreline grasses/vegetation as needed with a custom grass mix targeted for specific species present at time of treatment.

All application rates and procedures are followed per the Product Labels/MSDS when Aquatic Herbicides are applied.

Additional specifics on individual ponds below:

POND #1-Treatment for Hydrilla, Algae.

POND #2-Treatment for Filamentous Algae continues.

POND #3-Treatment for Filamentous Algae continues.

POND #4-Treatment for Filamentous Algae continues.

POND #4A- No additional treatment required.

POND #5-Treatment for Hydrilla, Algae.

POND #6-Treatment for Filamentous Algae.

POND #7-TreatmentAlgaefor. Hydrilla,

POND #8-Treatment for Filamentous Algae.

POND #9-Treatment for Hydrilla, Algae.

POND #10-Treatment for Filamentous Algae.

POND #11-Treatment for Filamentous Algae & Hydrilla.

POND #12-Treatment for Filamentous Algae & Hydrilla.

POND #13-Treatment for Filamentous Algae, Hydrilla.

Agenda Page 43

POND #15-Treatment for Filamentous Algae. POND #16-Treatment for Filamentous Algae. POND #16A- No additional vegetation present. POND #17-Treatment for Filamentous Algae. POND #18-Treatment for Filamentous Algae. POND #20-Treatment for Filamentous Algae. POND #21-Treatment for Filamentous Algae. POND #22-Treatment for Filamentous Algae. POND #23-Treatment for Filamentous Algae. POND #24- No additional vegetation present.

POND #Pl-Overflow area dry only sprayed for invasive/exotic grasses. POND #P2-Overflow area dry only sprayed for invasive/exotic grasses. POND #P3-Overflow area dry only sprayed for invasive/exotic grasses. POND #P4-Overflow area dry only sprayed for invasive/exotic grasses. POND #PS-Overflow area dry only sprayed for invasive/exotic grasses. POND #P6-Overflow area dry only sprayed for invasive/exotic grasses. ADDITIONAL NOTES:

The growing season still here and we are experiencing a lot of heat and rain in the month of September. Algae and Hydrilla are under control. Treatment will continue on weekly basis as needed.

Regards

Claudio Dantas

Field Manager

American Ecosystems Inc.