MINUTES OF MEETING POINCIANA WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Poinciana West Community Development District was held Wednesday, October 18, 2017 at 12:05 p.m. in the Starlite Ballroom, located at 384 Village Drive, Poinciana, Florida.
Present and constituting a quorum were:

Charles Case Leonard Vento Bill Brown Sidney Rosenberg Shirley Bzdewka

Also present were:
Chuck Walter Michael Eckert Lindsay Whelan Michael Dell'Isola Russell Simmons Residents

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager District Counsel District Counsel District Engineer Field Manager

The following is a summary of the discussions and actions taken at the October 18, 2017 Meeting of the Board of Supervisors of the Poinciana West Community Development District.

FIRST ORDER OF BUSINESS	Call to Order and Roll Call
Mr. Case called the meeting to order and called the roll. A quorum was established.

SECOND ORDER OF BUSINESS	Pledge of Allegiance
The Pledge of Allegiance was recited.

THIRD ORDER OF BUSINESS	Audience Comments
Hearing no comments from the audience, the next order of business followed.

October 18, 2017	Poinciana West CDD

FOURTH ORDER OF BUSINESS	Approval of the August 16, 2017 Meeting
Minutes
Mr. Case stated each Board member received a copy of the minutes of the August 16,
2017 meeting and requested any additions, corrections or deletions.
There not being any,

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor the minutes of the August 16, 2017 meeting were approved.

FIFTH ORDER OF BUSINESS	District Manager's Report
A.	Presentation of Financials and Check Register
The Financial Report for the period ending September 30, 2017 and check register were
presented.

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor the September 30, 2017 Financial Statements were accepted and the Check Register was approved.

B.	Resolution 2018-04 Amending the General Fund Budget for FY 2017

On MOTION by Mr. Vento seconded by Ms. Bzdewka with all in favor Resolution 2018-04 a budget amendment amending the general fund budgets for fiscal year 2017 was adopted.

C.	Motion Assigning Fund Balance as of September 30, 2017

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor motion assigning fund balance of $65,156 to fund fiscal year 2017 operations as of September 30, 2017, was approved.

D.	Discussion and Ratification of Fiscal Year 2018 Insurance Policy
•	Due to time constraints, the fiscal year 2018 insurance policy was renewed for one year at
the current terms and conditions. The next renewal in July will be brought back to the Board for review.

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October 18, 2017

•	The Board will review current insurance policies and renewal dates.

Poinciana West CDD

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor the action by the District Manager to renew the insurance policy for fiscal year 2018 was ratified.

SIXTH ORDER OF BUSINESS	Staff Reports
A.	Attorney
There being no report, the next item followed.
B.	Engineer
Kathy Leo is no longer with Atkins. Michael Dell'Isola will be the representative from
Atkins working with the District.
C.	Field Manager
i.	Discussion of Floralawn Agreement - Expires 10/31/17
•	The Floralawn contract was discussed and the Board would like to renew the contract
with certain terms and conditions.
•	A scope of services will be prepared including decreasing fertilization cycles around the ponds from four to two per year; and mowing of pond banks uphill, not throwing grass clippings into the ponds.
•	Floralawn will be invited to the JOINT Poinciana and Poinciana West meeting to discuss scope ofservices.

On MOTION by Ms. Bzdewka seconded by Mr. Brown with all in favor staffwas authorized to send letter to Floralawn requesting an extension of the contract for additional one month period(s) to allow the contractor to prepare a revised scope ofservices.

•	Proceeding with a FEMA claim regarding damage to skimmer boards caused by Hurricane Irma was discussed. The repair cost ofa few thousand dollars is the same as the cost of filing a FEMA claim; therefore, it was agreed not to file with FEMA.
ii.	Field Report
iii.	Requests for Service
•	Field reports were included in the agenda package.
•	The Board requested a Pending Item List be included with the report.
•	The Floralawn report is to separately identify Poinciana and Poinciana West ponds.

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October 18, 2017	Poinciana West CDD

•	It was requested the Board be notified when requests/issues  from residents are  resolved by staff.
•	The issue ofmidge and mosquitoes on the ponds was discussed.
•	Mr. Eckert commented a report by the University of Florida was done on this for the Districts and it may be beneficial to have the representative ofthe University revisit this issue.
•	This item will be addressed at the joint meeting.

SEVENTH ORDER OF BUSINESS	Supervisor Comments
There not being any, the next order ofbusiness followed.

EIGHTH ORDER OF BUSINESS	Audience Comments
Hearing no comments from the audience, the next order of business followed.

NINTH ORDER OF BUSINESS
There being no further business,

Adjournment

On MOTION by Ms. Bzdewka seconded by Mr. Rosenberg with all in favor the meeting was adjourned at approximately 12:45 p.m.

Assistant Secretary

Ch�arles W. Case,t(/III
Chairman

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