Poinciana West 

Community Development District 

Agenda Package 

July 19, 2023 


July 12, 2023 

 

Board of Supervisors 

Poinciana West Community 

Development District 

 

Dear Board Members: 

 

The Board of Supervisors of Poinciana West Community Development District will meet Wednesday, 
July 19, 2023 at 9:00 AM at the Starlite Ballroom, 384 Village Drive, Poinciana, Florida. 


Zoom Information for Members of the Public: 

Link: https://zoom.us/j/94240027437 

Dial-in Number: (646) 876-9923 

Meeting ID: 942 4002 7437 

 

Following is the advance agenda for the meeting: 

 

1. Roll Call 
2. Pledge of Allegiance 
3. Public Comment Period on Agenda Items 
4. Organizational Matters 
A. Acceptance of Resignation of Joseph Clark 
B. Appointment of Individual to Fulfill Board Vacancy with Term Ending November 
2024 
C. Administration of Oath of Office to Newly Appointed Board Member 
D. Consideration of Resolution 2023-07 Electing Officers 



5. Approval of Minutes of the May 17, 2023 Meeting 
6. Public Hearing 
A. Consideration of Resolution 2023-02 Adopting the Fiscal Year 2024 Budget and 
Relating to the Annual Appropriations 
B. Consideration of Resolution 2023-03 Imposing Special Assessments and Certifying 
an Assessment Roll 



7. Consideration of Resolution 2023-04 Appointing an Assistant Secretary 
8. Consideration of Resolution 2023-05 Re-Designating Bank Account Signatories 
9. Consideration of Resolution 2023-06 Approving the Conveyance of Tracts P-19A and P-19B 
10. Review of Status of Investment Funds 
11. Staff Reports 
A. Attorney 
B. Engineer 
i. Review and Acceptance of Annual Engineer’s Report 



C. District Manager 
i. Approval of Check Register 
ii. Balance Sheet and Income Statement 
iii. Approving the Proposed Fiscal Year 2024 Meeting Dates 



D. Field Manager’s Report 
i. Customer Complaint Log 









12. Supervisor’s Requests 
13. General Audience Comments 
14. Other Business 
15. Next Meeting Date – September 20, 2023 
16. Adjournment 


 

Sincerely, 

Tricia Adams 

 

Tricia L. Adams 

District Manager 


RESOLUTION 2023-07 

 

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE 
POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT 
ELECTING THE OFFICERS OF THE DISTRICT AND 
PROVIDING FOR AN EFFECTIVE DATE 

 

 WHEREAS, the Poinciana West Community Development District (the “District”) is a 
local unit of special purpose government created and existing pursuant to Chapter 190, Florida 
Statutes; and 

 

 WHEREAS, the Board of Supervisors of the District (“Board”) desires to elect the 
Officers of the District. 

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF 
SUPERVISORS OF THE POINCIANA WEST COMMUNITY 
DEVELOPMENT DISTRICT: 

 

Section 1. ________________________ is elected Chairperson. 

 

Section 2. ________________________ is elected Vice-Chairperson. 

 

Section 3. ________________________ is elected Secretary. 

 

Section 4. ________________________ is elected Assistant Secretary. 

________________________ is elected Assistant Secretary. 

________________________ is elected Assistant Secretary. 

________________________ is elected Assistant Secretary. 

 

Section 5. ________________________ is elected Treasurer. 

 

Section 6. ________________________ is elected Assistant Treasurer. 

 

Section 7. This Resolution shall become effective immediately upon its adoption. 

 

PASSED AND ADOPTED this 19th day of July, 2023. 

 

 

ATTEST: POINCIANA WEST COMMUNITY 
DEVELOPMENT DISTRICT 

 

 

 

_________________________________ ____________________________________ 

Secretary/Assistant Secretary Chairperson/Vice-Chairperson 


MINUTES OF MEETING 

POINCIANA WEST 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Poinciana West Community 
Development District was held on Wednesday, May 17, 2023 at 9:00 a.m. via Zoom 
Communication Media Technology and in the Starlite Ballroom, 384 Village Drive, Poinciana, 
Florida. 

 

 Present and constituting a quorum were: 

 

 Peggy Gregory Chair 

 Roy LaRue Vice Chairman 

 Joe Clark Assistant Secretary 

 

 

 Also present were: 

 

 Tricia Adams District Manager 

 Scott Clark District Counsel 

 Kathy Leo District Engineer 

 Clayton Smith Field Manager 

 Residents (Present & via Zoom) 

 

 

 

 The following is a summary of the discussions and actions taken at the May 17, 2023 
Poinciana West Community Development District’s Board of Supervisors Meeting. 

 

FIRST ORDER OF BUSINESS Roll Call 

 Ms. Adams called the meeting to order at 9:00 a.m. and called the roll. A quorum was 
present. 

 

SECOND ORDER OF BUSNESS Pledge of Allegiance 

 The Pledge of Allegiance was recited. 

 

THIRD ORDER OF BUSINESS Public Comment Period on Agenda Items 

 There were no public comments. 


FOURTH ORDER OF BUSINESS Approval of Minutes of the March 15, 
2023 Meeting 

 Ms. Adams indicated that the draft minutes were provided to the Board for input and 
comments and were reviewed by staff. No comments or corrections were received. 

 

On MOTION by Mr. Joseph Clark seconded by Mr. LaRue with 
all in favor the Minutes of the March 15, 2023 Meeting were 
approved, as presented. 

 

FIFTH ORDER OF BUSI2NESS Consideration of Resolution 2023-01 
Approving the Proposed Fiscal Year 2024 
Budget and Setting a Public Hearing 

 Ms. Adams presented Resolution 2023-01, approving the Proposed Fiscal Year 2024 
budget, which was included in the agenda package. This was the starting point for the budget, 
which was not set and was subject to revisions by Board Members up until the time it is adopted 
at a duly noticed public hearing, which was scheduled for July 19, 2023 at 9:00 a.m. This date 
was set when the Board adopted the annual meeting schedule and it was critical that three Board 
Members be in attendance. All Board Members present confirmed that they would be in 
attendance. The resolution also allowed for transmission of the Proposed Budget to Polk County 
in accordance with Florida Statutes, posting on the District’s website and notice of the hearing in 
a newspaper of general circulation in Polk County. Attached to the resolution as an exhibit, was 
the Proposed Budget for Fiscal Year 2024. During last year’s budget discussion, staff was asked 
to include several years of actuals as the Board wanted a longer history of the District’s income 
and expenses. The budget anticipated the same amount of revenue as the current budget. All 
property was platted and on the tax roll. The expenses for Property Conveyance were removed 
and “Management Fees” increased to $43,260, based on the Board requesting 12 meetings per 
year. 

 Ms. Gregory voiced concern with Supervisors Fees being based on 12 meetings, $1,000 
being budgeting for “Postage” based on the Supervisors receiving an agenda package for 12 
meetings and “Insurance” being increased from $3,650 to $4,198. Ms. Adams confirmed that 
“Insurance” was increased based on an estimated increase in public officials and liability 
insurance. Ms. Gregory requested a Request for Proposal (RFP) be submitted for the public 
officials and liability insurance. There was Board consensus. Mr. LaRue did not see the need to 


meet every month and preferred that Supervisors Fees and Management Fees be based on a sixmonth 
meeting schedule. Ms. Adams would amend the budget to reduce Supervisors Fees to 
$6,000 and Management Fees to $41,200. 

 Mr. Scott Clark joined the meeting. 

 Ms. Gregory was working with Ms. Adams on the bank charges with Truist. If Truist did 
not work with them, Ms. Gregory would move the funds to another public depository. For the 
Operations & Maintenance (O&M) Budget, Mr. LaRue requested that the tables in the budget 
under Landscape Maintenance, Aquatic Control Maintenance and Aquatic Midge Management, 
say “Contingency Based on the Addition of Two Ponds.” Ms. Adams noted a 3% increase for 
Field Services from $10,300 to $10,609. Assessments were the same as the prior fiscal year at 
$186.57 per unit. 

 

On MOTION by Ms. Gregory seconded by Mr. LaRue with all in 
favor Resolution 2023-01 Approving the Proposed Fiscal Year 
2024 Budget and Setting a Public Hearing for July 19, 2023 at 9:00 
a.m. at this location, was approved. 

 

SIXTH ORDER OF BUSINESS Presentation of Arbitrage Rebate 
Calculation Report 

Ms. Adams presented the Arbitrage Rebate Calculation Report from AMTEC, which was 
included in the agenda package, as the District was required to report to the Internal Revenue 
Service that the District was not earning more interest than what it was paying. According to 
AMTEC, no rebate liability existed. 

 

On MOTION by Mr. Joseph Clark seconded by Ms. Gregory with 
all in favor the Arbitrage Rebate Calculation Report as prepared by 
AMTEC was accepted. 

 

SEVENTH ORDER OF BUSINESS Staff Reports 

A. Attorney 
i. Update on Conveyance of 2 Stormwater Tracts 


Mr. Scott Clark recalled that the Board approved an Acquisition Agreement at the last 
meeting for Ponds 19A and 19B. After the last meeting, the agreement was placed in final form 
and executed. The $15,000 required deposit was received. Mr. Scott Clark reviewed the 


documents and recommended acceptance of the parcels, as the documents appeared to be in 
order. Ms. Leo pointed out that Ponds 19A and 19B were at the front entrance and reviewed the 
as-builts and permits, pursuant to the Acquisition Agreement and performed a visual inspection 
this morning. Everything looked good and Ms. Leo recommended acceptance. Ms. Gregory 
questioned the extent of a visual inspection. Ms. Leo explained with a visual inspection they did 
not observe underwater structures, but looked at the structures and if the banks were in good 
shape. Ms. Gregory did not have a problem, as long as everything was in order and questioned 
whether it would be finalized in October for the new budget year. Mr. Scott Clark would come 
back to the Board at the July meeting with a formal recommendation and transfer as of October 
1st. Mr. LaRue asked if the two ponds were being treated for midge and aquatic control. Mr. 
Smith confirmed that they were being mowed and aquatically treated, but there were no midge 
services. As soon as they were conveyed to the District, they would be added to the landscape 
maintenance, aquatic control and midge management contracts. It should be an easy transition. 
Mr. LaRue questioned whether there were any midge complaints. Mr. Smith would ask Clarke. 

Mr. Scott Clark reported that the Florida Legislature was active this year and a summary 
would be provided to the Board at the July meeting. Ms. Gregory recalled discussion at several 
meetings about the amount to pay the District in advance to maintain the ponds but did not see 
any estimates and suggested that Taylor Morrison (TM) pay $15,000 in fees for one-year of 
maintenance. Ms. Leo indicated that it was at Mr. Smith’s discretion on how the maintenance 
was performed on ponds that the District owned and suggested that the District own the assets 
sooner than later. Mr. LaRue was comfortable with TM performing one year of maintenance. Mr. 
Clark would speak to TM and report back at the July meeting. 

 

B. Engineer 


Ms. Leo noted there were other assets owned by other entities such as the wetlands and 
requested that the District not lose sight of long-term maintenance. They had several 
conversations in the field with Mr. Smith about looking at how the edges were maintained. 
Maintenance staff did a great job of shifting the maintenance of the curvature at the water to 
soften the edge so the effects of erosion were not experienced over time by including plantings. 
It was a different look for the bonds, but the healthy vegetation was coming back on its own. Mr. 
LaRue asked if it would be mowed at all. Mr. Smith stated that it would be mowed to the dry 


portion and once it goes out into the water, it would be lightly sprayed to keep it under control 
and allow foliage to flow into the water. Mr. LaRue asked if there would be shaving to provide 
the contour that they wanted. Mr. Smith pointed out there would be a gradual slope all the way to 
the water by allowing grasses to grow into the water to provide a clean transition between the 
water and the pond bank and prevent a shelf from forming. On the west side, there were no 
ponds that had a major issue and the idea for this approach would be to keep it from getting to 
that point. 

Mr. LaRue received a request from a resident about a pond with an extremely low water 
level and whether they could pump from one pond to another. Ms. Leo explained that there was 
no pumping in their system and the pumps were filled from rainfall. It was designed like a tier 
system that outflows to discharge points, mainly wetlands. In the early part of the year when 
there was no rain, there would be a fluctuation in levels, which was not unusual this time of year. 

 

C. District Manager 
i. Approval of Check Register 


Ms. Adams presented the Check Register for March 1, 2023 through March 31, 2023 
totaling $85,372.38. It included the General Fund, payroll, detailed invoices and Check Run 
Summary. 

 

On MOTION by Ms. Gregory seconded by Mr. LaRue with all in 
favor the March Check Register as stated above was approved. 

 

ii. Balance Sheet and Income Statement 


Ms. Adams presented the Unaudited Financial Statement through March 31, 2023. No 
Board action was required. The Board did a good job controlling expenses as expenses were 
$172,208. Mr. LaRue questioned why there were no expenditures under Supervisor Fees. Ms. 
Adams confirmed that the only meeting was in March and would be reflected in the next set of 
financials. 

 

iii. Presentation of Number of Registered Voters – 2,561 


Ms. Adams reported according to the Polk County Supervisor of Elections, as of April 
15th, there were 2,561 registered voters within the boundaries of the District. No action was 


required by the Board. This information was more significant in the beginning years of the 
District, because when the District reached 250 registered voters and six years of being 
established, its seats would transition to the General Election. However, this was no longer 
germane as the District already transitioned to the General Election process. 

 

D. Field Manager’s Report 

Mr. Smith presented the Field Manager’s Report, which was included in the agenda 
package. Most items were complete, but a few items remained such as the pond conveyance and 
change in maintenance approach to preserve pond banks. Some of the skimmers were 
straightened and large debris was removed from grates. A few action items would be completed 
this week or next week and then this year’s action items would be completed. SOLitude’s new 
report was included in the agenda package. It was not user friendly and Mr. Smith would speak 
to SOLitude about streamlining their reports. The midge report was also included. 

 

i. Customer Complaint Log 


Mr. Smith presented the Customer Complaint Log, which was included in the agenda 
package. The clogged water drain on Cambria Bend was resolved. There was no issue with the 
drain and it was due to the hurricane. Midges were sprayed and overgrowth was removed on an 
HOA pond. There was construction debris in Pond 15, which was removed per a proposal. Trash 
would be removed from Pond C-12 this week or next week in coordination with the HOA and 
the builder; however, there should be an in-depth cleaning. Pond 3 was treated for algae. Mr. 
LaRue questioned what Pond LD-1 was. Mr. Smith indicated that it was a tract along the back of 
the community that was owned by the HOA. 

 

EIGHTH ORDER OF BUSINESS Supervisor’s Requests 

 Ms. Gregory requested the prioritization of the investment of surplus funds in the State 
Board of Administration Account. Ms. Adams would speak to the accountant and provide a 
status report to the Board in July. Ms. Gregory requested a report on the District funds on the 
amount that was moved, when it was moved and what they were earning. Mr. LaRue preferred 
receiving a status report every two weeks. 

 

NINTH ORDER OF BUSINESS General Audience Comments 


 There being no comments, the next item followed. 

TENTH ORDER OF BUSINESS Other Business 

 There being no comments, the next item followed. 

 

ELEVENTH ORDER OF BUSINESS Next Meeting Date – July 19, 2023 

 Ms. Adams stated that the next meeting was scheduled for July 19, 2023 at 9:00 a.m. Mr. 
LaRue pointed out that the meeting after July would be September as they were now meeting 
every two months. 

 

TWELFTH ORDER OF BUSINESS Adjournment 

 

On MOTION by Mr. Joseph Clark seconded by Ms. Gregory with 
all in favor the meeting was adjourned. 

 

 

 

 

 

________________________________ ________________________________ 

Secretary / Assistant Secretary Chairman / Vice Chairman 

 


RESOLUTION 2023-02 

 

THE ANNUAL APPROPRIATION RESOLUTION OF THE POINCIANA 
WEST COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) 
RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING 
THE BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 
AND ENDING SEPTEMBER 30, 2024; AUTHORIZING BUDGET 
AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE. 

 

 WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June, 2023, 
submitted to the Board of Supervisors (“Board”) of the Poinciana West Community Development 
District (“District”) proposed budgets (“Proposed Budgets”) for the fiscal year beginning 
October 1, 2023 and ending September 30, 2024 (“Fiscal Year 2023/2024”) along with an 
explanatory and complete financial plan for each fund of the District, pursuant to the provisions of 
Section 190.008(2)(a), Florida Statutes; and 

 

 WHEREAS, at least sixty (60) days prior to the adoption of the Proposed Budgets, the 
District filed a copy of the Proposed Budgets with the local governing authorities having 
jurisdiction over the area included in the District pursuant to the provisions of Section 
190.008(2)(b), Florida Statutes; and 

 

 WHEREAS, the Board set a public hearing thereon and caused notice of such public 
hearing to be given by publication pursuant to Section 190.008(2)(a), Florida Statutes; and 

 

WHEREAS, the District Manager posted the Proposed Budgets on the District’s website 
at least two days before the public hearing; and 

 

 WHEREAS, Section 190.008(2)(a), Florida Statutes, requires that, prior to October 1st of 
each year, the Board, by passage of the Annual Appropriation Resolution, shall adopt a budget for 
the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray 
all expenditures of the District during the ensuing fiscal year; and 

 

 WHEREAS, the District Manager has prepared the Proposed Budgets, whereby the 
budgets shall project the cash receipts and disbursements anticipated during a given time period, 
including reserves for contingencies for emergency or other unanticipated expenditures during the 
fiscal year. 

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF 
SUPERVISORS OF THE POINCIANA WEST COMMUNITY 
DEVELOPMENT DISTRICT: 

 

 SECTION 1. BUDGET 

 

a. The Board has reviewed the Proposed Budgets, copies of which are on file with the 
office of the District Manager and at the District’s Local Records Office, and 
hereby approves certain amendments thereto, as shown in Section 2 below. 


b. The Proposed Budgets, attached hereto as Exhibit A, as amended by the Board, are 
hereby adopted in accordance with the provisions of Section 190.008(2)(a), Florida 
Statutes (“Adopted Budgets”), and incorporated herein by reference; provided, 
however, that the comparative figures contained in the Adopted Budgets may be 
subsequently revised as deemed necessary by the District Manager to reflect actual 
revenues and expenditures. 

 

c. The Adopted Budgets, as amended, shall be maintained in the office of the District 
Manager and at the District’s Local Records Office and identified as “The Budgets 
for the Poinciana West Community Development District for the Fiscal Year 
Ending September 30, 2024.” 

 

d. The Adopted Budgets shall be posted by the District Manager on the District’s 
official website within thirty (30) days after adoption, and shall remain on the 
website for at least 2 years. 

 

 SECTION 2. APPROPRIATIONS 

 

 There is hereby appropriated out of the revenues of the District, for Fiscal Year 2023/2024, 
the sum of $________________ to be raised by the levy of assessments and/or otherwise, which 
sum is deemed by the Board to be necessary to defray all expenditures of the District during said 
budget year, to be divided and appropriated in the following fashion: 

 

TOTAL GENERAL FUND $__________________ 

 

DEBT SERVICE FUND - SERIES 2017-1 & -2 $__________________ 

 

 CAPITAL RESERVE FUND $__________________ 

 

TOTAL ALL FUNDS $__________________ 

 

 SECTION 3. BUDGET AMENDMENTS 

 

 Pursuant to Section 189.016, Florida Statutes, the District at any time within Fiscal Year 
2023/2024 or within 60 days following the end of the Fiscal Year 2023/2024 may amend its 
Adopted Budget for that fiscal year as follows: 

 

a. The Board may authorize an increase or decrease in line item appropriations within 
a fund by motion recorded in the minutes if the total appropriations of the fund do 
not increase. 


 

b. The District Manager or Treasurer may authorize an increase or decrease in line 
item appropriations within a fund if the total appropriations of the fund do not 


 

 


increase and if the aggregate change in the original appropriation item does not 
exceed $10,000 or 10% of the original appropriation. 

 

c. By resolution, the Board may increase any appropriation item and/or fund to reflect 
receipt of any additional unbudgeted monies and make the corresponding change 
to appropriations or the unappropriated balance. 


 

d. Any other budget amendments shall be adopted by resolution and consistent with 
Florida law. 


 

 The District Manager or Treasurer must establish administrative procedures to ensure that 
any budget amendments are in compliance with this Section 3 and Section 189.016, Florida 
Statutes, among other applicable laws. Among other procedures, the District Manager or Treasurer 
must ensure that any amendments to budget under subparagraphs c. and d. above are posted on the 
District’s website within 5 days after adoption and remain on the website for at least 2 years. 

 

SECTION 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon 
adoption. 

 

PASSED AND ADOPTED THIS 19th DAY OF JULY, 2023. 

 

ATTEST: POINCIANA WEST COMMUNITY 
DEVELOPMENT DISTRICT 

 

 

 

 By: 

Secretary/Assistant Secretary 

 Its: 


 This item will be provided under 
separate cover 


RESOLUTION 2023-03 

 

A RESOLUTION OF THE BOARD OF SUPERVISORS OF 
THE POINCIANA WEST COMMUNITY DEVELOPMENT 
DISTRICT MAKING A DETERMINATION OF BENEFIT 
AND IMPOSING SPECIAL ASSESSMENTS FOR FISCAL 
YEAR 2023/2024; PROVIDING FOR THE COLLECTION 
AND ENFORCEMENT OF SPECIAL ASSESSMENTS; 
CERTIFYING AN ASSESSMENT ROLL; PROVIDING FOR 
AMENDMENTS TO THE ASSESSMENT ROLL; 
PROVIDING A SEVERABILITY CLAUSE; AND 
PROVIDING AN EFFECTIVE DATE. 

 

 WHEREAS, the Poinciana West Community Development District (“District”) is a local 
unit of special-purpose government established pursuant to Chapter 190, Florida Statutes, for the 
purpose of providing, operating and maintaining infrastructure improvements, facilities and 
services to the lands within the District; and 

 

 WHEREAS, the District is located in Polk County, Florida (“County”); and 

 

 WHEREAS, the District has constructed or acquired various infrastructure improvements 
and provides certain services in accordance with the District’s adopted capital improvement plan 
and Chapter 190, Florida Statutes; and 

 

 WHEREAS, the Board of Supervisors (“Board”) of the District hereby determines to 
undertake various operations and maintenance and other activities described in the District’s 
budget (“Adopted Budget”) for the fiscal year beginning October 1, 2023 and ending September 
30, 2024 (“Fiscal Year 2023/2024”), attached hereto as Exhibit A and incorporated by reference 
herein; and 

 

 WHEREAS, the District must obtain sufficient funds to provide for the operation and 
maintenance of the services and facilities provided by the District as described in the Adopted 
Budget; and 

 

 WHEREAS, the provision of such services, facilities, and operations is a benefit to lands 
within the District; and 

 

 WHEREAS, Chapter 190, Florida Statutes, provides that the District may impose special 
assessments on benefitted lands within the District; and 

 

WHEREAS, it is in the best interests of the District to proceed with the imposition of the 
special assessments for operations and maintenance in the amount set forth in the Adopted Budget; 
and 

WHEREAS, the District has previously levied an assessment for debt service, which the 
District desires to collect for Fiscal Year 2023/2024; and 

 


 WHEREAS, Chapter 197, Florida Statutes, provides a mechanism pursuant to which such 
special assessments may be placed on the tax roll and collected by the local tax collector 
(“Uniform Method”), and the District has previously authorized the use of the Uniform Method 
by, among other things, entering into agreements with the Property Appraiser and Tax Collector 
of the County for that purpose; and 

 

 WHEREAS, it is in the best interests of the District to adopt the Assessment Roll of the 
Poinciana West Community Development District (“Assessment Roll”) attached to this 
Resolution as Exhibit B and incorporated as a material part of this Resolution by this reference, 
and to certify the Assessment Roll to the County Tax Collector pursuant to the Uniform Method; 
and 

 WHEREAS, it is in the best interests of the District to permit the District Manager to 
amend the Assessment Roll, certified to the County Tax Collector by this Resolution, as the 
Property Appraiser updates the property roll for the County, for such time as authorized by Florida 
law. 

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD 
OF SUPERVISORS OF THE POINCIANA WEST 
COMMUNITY DEVELOPMENT DISTRICT: 

 

 SECTION 1. BENEFIT & ALLOCATION FINDINGS. The Board hereby finds and 
determines that the provision of the services, facilities, and operations as described in Exhibit A 
confers a special and peculiar benefit to the lands within the District, which benefit exceeds or 
equals the cost of the assessments. The allocation of the assessments to the specially benefitted 
lands, as shown in Exhibits A and B, is hereby found to be fair and reasonable. 

 

 SECTION 2. ASSESSMENT IMPOSITION. Pursuant to Chapters 190 and 197, Florida 
Statutes, and using the procedures authorized by Florida law for the levy and collection of special 
assessments, a special assessment for operation and maintenance is hereby imposed and levied on 
benefitted lands within the District, and in accordance with Exhibits A and B. The lien of the 
special assessments for operations and maintenance imposed and levied by this Resolution shall 
be effective upon passage of this Resolution. Moreover, pursuant to Section 197.3632(4), Florida 
Statutes, the lien amount shall serve as the “maximum rate” authorized by law for operation and 
maintenance assessments. 

 

 SECTION 3. COLLECTION. The collection of the operation and maintenance special 
assessments and previously levied debt service assessments shall be at the same time and in the 
same manner as County taxes in accordance with the Uniform Method, as indicated on Exhibits 
A and B. The decision to collect special assessments by any particular method – e.g., on the tax 
roll or by direct bill – does not mean that such method will be used to collect special assessments 
in future years, and the District reserves the right in its sole discretion to select collection methods 
in any given year, regardless of past practices. 

 

 SECTION 4. ASSESSMENT ROLL. The Assessment Roll, attached to this Resolution as 
Exhibit B, is hereby certified to the County Tax Collector and shall be collected by the County 
Tax Collector in the same manner and time as County taxes. The proceeds therefrom shall be paid 


to the District. 

 

 SECTION 5. ASSESSMENT ROLL AMENDMENT. The District Manager shall keep 
apprised of all updates made to the County property roll by the Property Appraiser after the date 
of this Resolution, and shall amend the Assessment Roll in accordance with any such updates, for 
such time as authorized by Florida law, to the County property roll. After any amendment of the 
Assessment Roll, the District Manager shall file the updates in the District records. 

 

 SECTION 6. SEVERABILITY. The invalidity or unenforceability of any one or more 
provisions of this Resolution shall not affect the validity or enforceability of the remaining portions 
of this Resolution, or any part thereof. 

 

 SECTION 7. EFFECTIVE DATE. This Resolution shall take effect upon the passage and 
adoption of this Resolution by the Board. 

 

 PASSED AND ADOPTED THIS 19th DAY OF JULY, 2023. 

 

Witness: POINCIANA WEST COMMUNITY 

 DEVELOPMENT DISTRICT 

 

 

 

_____________________________ By: ___________________________ 

Secretary / Assistant Secretary 

 Its: ____________________________ 

 

 

 

Exhibit A: Budget 

Exhibit B: Assessment Roll 

 


RESOLUTION 2023-04 

 

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE 
POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT 
DESIGNATING AN ASSISTANT TREASURER OF THE DISTRICT AND 
PROVIDING FOR AN EFFECTIVE DATE 

 

WHEREAS, Poinciana West Community Development District (hereinafter the “District”) 
is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida 
Statutes, being situated within Polk County, Florida; and 

 

WHEREAS, the Board of Supervisors of the District desires to appoint an Assistant 
Treasurer. 

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF 
SUPERVISORS OF POINCIANA WEST COMMUNITY DEVELOPMENT 
DISTRICT: 

 

SECTION 1. Darrin Mossing, Sr. is appointed Assistant Treasurer. 

 

SECTION 2. This Resolution shall become effective immediately upon its adoption. 

 

PASSED AND ADOPTED this 19th day of July 2023. 

 

ATTEST: POINCIANA WEST COMMUNITY 
DEVELOPMENT DISTRICT 

 

 

 

Secretary / Assistant Secretary Chairperson, Board of Supervisors 


RESOLUTION 2023-05 

 

A RESOLUTION OF THE BOARD OF SUPERVISORS OF POINCIANA 
WEST COMMUNITY DEVELOPMENT DISTRICT APPOINTING THE 
DISTRICT’S APPOINTED TREASURER, ASSISTANT TREASURER, AND 
SECRETARY OF THE DISTRICT AS SIGNORS ON THE DISTRICT’S 
LOCAL BANK ACCOUNT AND PROVIDING AN EFFECTIVE DATE. 

 

 WHEREAS, Poinciana West Community Development District (the “District”) is a local 
unit of special-purpose government created and existing pursuant to Chapter 190, Florida 
Statutes, and situated entirely within Polk County, Florida; and 

 

 WHEREAS, the District’s Board of Supervisors desires to appoint the District’s appointed 
Treasurer, Assistant Treasurer, and Secretary as signors on the District’s local bank account. 

 

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF 
POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT THAT: 

 

 SECTION 1. The District’s appointed Treasurer, Assistant Treasurer, and Secretary shall be 
appointed as signors on the District’s local bank account. 

 

 SECTION 2. This Resolution shall take effect immediately upon its adoption. 

 

PASSED AND ADOPTED this 19th day of July 2023. 

 

ATTEST: POINCIANA WEST COMMUNITY 
DEVELOPMENT DISTRICT 

 

 

 

Secretary / Assistant Secretary Chairperson, Board of Supervisors 


RESOLUTION 2023-06 

 

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE 
POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT 
APPROVING AND ACCEPTING THE CONVEYANCE OF TRACTS P- 
19A AND P-19B OF SOLAVITA PHASE 7F, FROM AVATAR 
PROPERTIES, INC., TO THE DISTRICT, IN ACCORDANCE WITH 
SECTIONS 190.011(1) AND 190.011(7)(A), FLA. STAT.; AND PROVIDING 
AN EFFECTIVE DATE. 

 

 WHEREAS, the Poinciana West Community Development District (the “District”) is a 
local unit of special-purpose government established by the Polk County Commission for the 
purpose of providing operating and maintaining infrastructure improvements, facilities and 
services to the lands within the District and existing pursuant to Chapter 190, Florida Statutes; 
and 

 

 WHEREAS, pursuant to the Plat of Solavita Phase 7F, recorded in Plat Book 161, Page 
7, of the Public Records of Polk County, Florida, Tracts P-19A and P-19B (the “Tracts”) are to 
be dedicated for stormwater purposes to the District; and 

 

 WHEREAS, Grantor has requested that the District accept the conveyance of title to 
Tracts; and 

 

 WHEREAS, the Board of Supervisors deems it to be in the District’s best interests to 
accept the conveyance of title to such parcels from the Grantor, in accordance with Sections 
190.011(1) and 190.011(7)(a), Fla. Stat. 

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF 
SUPERVISORS OF THE WESTRIDGE COMMUNITY DEVELOPMENT 
DISTRICT: 

 

 SECTION 1. The recitals set forth above are hereby adopted as true and correct and 
incorporated herein. 

 

SECTION 2. The District hereby approves and accepts the conveyance of title to the 
property identified in the Special Warranty Deed substantially in the form attached hereto as 
Exhibit “A.” Acceptance of the conveyance shall be subject to satisfaction of title requirements 
and other closing requirements as may be reasonable and customary in similar transactions. The 
District hereby authorizes the execution and delivery of all documents deemed necessary, 
desirable or appropriate to carry out the intent of this Resolution and authorizes the District 
Manager, Chairperson and staff to execute and deliver such documents. 

 

 SECTION 3. This Resolution shall take effect immediately upon adoption, except that 
the effective date of the conveyance shall be October 1, 2023. 

 

 


 PASSED AND ADOPTED THIS 19th day of July, 2023. 

 

 

ATTEST: POINCIANA WEST COMMUNITY 
DEVELOPMENT DISTRICT 

 

 

__________________________________ ____________________________________ 

Secretary/Assistant Secretary Chairperson, Board of Supervisors 

 


Exhibit “A” 

 

 

This instrument was prepared by: 

 

 

 

 

 

 

 



SPECIAL WARRANTY DEED 

 

THIS SPECIAL WARRANTY DEED is made to be effective as of the _____ day of _________ 2023, 
by and between: 

 

AVATAR PROPERTIES INC., a Florida corporation, with an address of 2600 Lake Lucien 
Drive, Suite 350, Maitland, FL 32751 (“Grantor”); and 

 

POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT, a local unit of specialpurpose 
government established pursuant to Chapter 190, Florida Statutes, and located 
in Polk County, Florida (“Grantee”). 

 

(Wherever used herein, the terms “Grantor(s)” and “Grantee” include all of the 
parties to this instrument, the heirs, legal representatives and assigns of 
individuals, and the successors and assigns of trustees, partnerships, limited 
liability companies, governmental entities, and corporations.) 

 

WITNESSETH 

 

Grantor, for good and valuable consideration to it in hand paid by Grantee, the receipt and 
sufficiency whereof are hereby acknowledged, has granted, bargained and conveyed to Grantee, and 
Grantee's successors and assigns, forever, the land lying and being in the County of Polk, State of 
Florida, as more particularly described in Exhibit 1 attached hereto (together, “Property”); 

SUBJECT, HOWEVER, to the following encumbrances and restrictions: (i) all applicable 
governmental regulations; and (ii) all matters, restrictions, easements, limitations, reservations and 
covenants of record, if any, but this reference shall not operate to re-impose same; 

TOGETHER, with all tenements, hereditaments, and appurtenances thereto belonging or in any 
way appertaining; 

 

TO HAVE AND TO HOLD unto Grantee and Grantee's successors and assigns in fee simple 
forever. 

Grantor hereby covenants with Grantee that Grantor is lawfully seized of the Property in fee 
simple, that Grantor has good right and lawful authority to sell and convey the Property and hereby 
warrants the title to the Property, subject to the foregoing encumbrances and restrictions, and that 
Grantor will defend the same against the lawful claims of all persons claiming by, through, or under 
Grantor. 


 

IN WITNESS WHEREOF, Grantor has caused these presents to be executed to be effective as of 
the day and year first above written. 

WITNESSES: 

 

By: 

Name: 

 

 

By: 

Name: 

 

GRANTOR: 

 

AVATAR PROPERTIES INC., a Florida 
corporation 

 

 

 

 

By: 

Name: 

Title: 

 

 

 

 

 

 



STATE OF ______________ 

COUNTY OF _____________ 

 

The foregoing instrument was acknowledged before me by means of  physical presence or  
online notarization, this _____ day of __________, 2023, by _________________________, as 
_________________ of Avatar Properties Inc., a Florida corporation, who appeared before me this day 
in person, and who is either personally known to me, or produced ______________________ as 
identification. 

 

 

 

 

 (NOTARY SEAL) 

 

____________________________________ 

NOTARY PUBLIC, STATE OF ______________ 

 

Name:_____________________________ 

(Name of Notary Public, Printed, Stamped or 
Typed as Commissioned) 



 


 

[SIGNATURE PAGE FOR SPECIAL WARRANTY DEED] 

WITNESSES: 

 

By: 

Name: 

 

 

By: 

Name: 

 

GRANTEE: 

 

POINCIANA WEST COMMUNITY 
DEVELOPMENT DISTRICT 

 

 

 

By: 

Name: 

Title: 

 

 

 

 

 

 



STATE OF ______________ 

COUNTY OF _____________ 

 

The foregoing instrument was acknowledged before me by means of  physical presence or  
online notarization, this _____ day of __________, 2023, by _________________________, as 
_________________ of Poinciana West Community Development District, who appeared before me 
this day in person, and who is either personally known to me, or produced ______________________ as 
identification. 

 

 

 

 

 (NOTARY SEAL) 

 

____________________________________ 

NOTARY PUBLIC, STATE OF ______________ 

 

Name:_____________________________ 

(Name of Notary Public, Printed, Stamped or 
Typed as Commissioned) 



 

Note to Examiner: This instrument evidences a conveyance of an interest in unencumbered real estate as a gift and is exempt 
from Florida documentary stamp tax pursuant to Rule 12B-4.014(2)(a), Florida Administrative Code. 

 


EXHIBIT 1 

 

 

 


NOTICE OF MEETING DATES 

POINCIANA WEST 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The Board of Supervisors of the Poinciana West Community Development 
District will hold the regularly scheduled public meetings for Fiscal Year 2023 at 9:00 
a.m. in the Starlite Ballroom at 384 Village Drive, Poinciana, Florida 34759 on the third 
Wednesday each month as follows unless indicated otherwise: 

 

November 15, 2023 

January 17, 2024 

March 20, 2024 

May 15, 2024 
July 17, 2024 

September 18, 2024 

 

 The meetings are open to the public and will be conducted in accordance with 
the provisions of Florida Law for Community Development Districts. A copy of the 
agenda for a particular meeting may be obtained from the District Manager at 219 E. 
Livingston Street, Orlando, FL 32801. 

 

 A meeting may be continued to a date, time, and place to be specified on the 
record at that meeting. There may be occasions when one or more Supervisors may 
participate by telephone. 

 

 Any person requiring special accommodations at these meetings because of a 
disability or physical impairment should contact the District Office at least forty-eight 
(48) hours prior to the meeting. If you are hearing or speech impaired, please contact 
the Florida Relay Service by dialing 7-1-1 or 1-800-955-8770, for aid in contacting the 
District Office. 

 

 Each person who decides to appeal any action taken at these meetings is advised 
that person will need a record of the proceedings and that accordingly, the person may 
need to ensure that a verbatim record of the proceedings is made, including the 
testimony and evidence upon which such appeal is to be based. 

 

 Tricia L. Adams 

 Governmental Management Services – Central Florida, LLC 

 District Manager 

 


 

Poinciana 
West 


Comunity Development District 


 

 

 

 

 

 

 

 

 

 

 

 

July 19
, 
20
2
3 


Clayton Smith 
- 
Field Services Manager 


GMS 


 

 

 

 


 

Completed 


 


 

 

 

Landscape Maintenance 

 

 

 

 Landscape maintenance 
has been satisfactory. 
Working with vendor on a 
few minor touchups. 
As rainy season sets in, 
service in some areas will 
be adjusted to protect 
both the landscape and 
staff. 


 

 

 

 

 

 

 

A body of water with grass and trees
Description automatically generated 


 

 

 

 

 

 

 


 

Completed 


 


 

 

 

Aquatic Maintenance 

 

 

 

 Ponds were reviewed. 
Overall ponds are being 
well maintained. 
Shorelines looks good 
and plantings are doing 
well. 
Pond contractor is treating 
some algae blooms. 
Minor shoreline treatment 
touchups are being done 
in some ponds. 
X2 ponds were reviewed 
for conveyance. condition 
and are being maintained 
satisfactorily. 
Pond vendor has treated 
algae blooms. 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Completed 


 


Action items 

 

 Clearing of dry pond 
bleeder pipes was 
completed. 
These were the final 
action items from our 
annual repair list. 



 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Conclusion 


For any questions or comments regarding the above information, please contact me by phone at 
407-201-1514, or by email at csmith@gmscfl.com. Thank you. 

 

Respectfully, 

Clayton Smith 

 


All Services By Customer 
Summary 

Poinciana West Community Dev. Dist. (P07800) Filter Date between 06/01/2023 and 06/30/2023 

Customer Work Type 
P07800 - Poinciana West Community Dev. Dist. Municipal Back 
Pack 
P07800 - Poinciana West Community Dev. Dist. Night Truck 
P07800 - Poinciana West Community Dev. Dist. Night Truck 
P07800 - Poinciana West Community Dev. Dist. Night Truck 
P07800 - Poinciana West Community Dev. Dist. Night Truck 
P07800 - Poinciana West Community Dev. Dist. Night Truck 
P07800 - Poinciana West Community Dev. Dist. Night Truck 
P07800 - Poinciana West Community Dev. Dist. Night Truck 
P07800 - Poinciana West Community Dev. Dist. Night Truck 

Service Item 
KIS1818 - Strike Pellets 10lbs/acre 
KIS2715 - Biomist 4+4 ATV/ULV 
KIS2827 - Biomist 4+4 Truck ULV 
KIS2715 - Biomist 4+4 ATV/ULV 
KIS2827 - Biomist 4+4 Truck ULV 
KIS2715 - Biomist 4+4 ATV/ULV 
KIS2827 - Biomist 4+4 Truck ULV 
KIS2715 - Biomist 4+4 ATV/ULV 
KIS2827 - Biomist 4+4 Truck ULV 

End Date Used 
Quantity 
Unit Of 
Measure 
Start Date 
06/22/2023 06/28/2023 4.98 acr 
06/01/2023 06/01/2023 2.50 mi 
06/05/2023 06/05/2023 2.20 mi 
06/07/2023 06/07/2023 2.20 mi 
06/14/2023 06/14/2023 2.50 mi 
06/15/2023 06/15/2023 1.90 mi 
06/19/2023 06/19/2023 2.40 mi 
06/21/2023 06/21/2023 2.40 mi 
06/26/2023 06/26/2023 2.30 mi 

18.40